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Senior Admissions and Records Coordinator
2 months ago
This role involves performing intricate tasks related to student enrollment, assessment, and the management of admissions and records.
Key Responsibilities
1. Evaluate student records to ascertain eligibility for degree and certificate awards.
2. Conduct data entry for student schedule modifications; manage fee collection and receipt issuance.
3. Respond to inquiries regarding admissions and records; process transcript requests.
4. Provide guidance and support to counselors and students in determining necessary courses for graduation and certification requirements.
5. Assess and analyze incoming college transcripts; establish equivalencies for degrees and transfer prerequisites; prepare evaluation documents and notify students of results.
6. Generate late add codes for faculty access; manage system access to print and distribute census rosters throughout the semester.
7. Process admissions applications for various programs; verify accuracy and residency criteria; input data into electronic systems; select candidates based on established departmental guidelines and communicate acceptance or denial decisions.
8. Handle admissions applications from international students; ensure accuracy and completeness; evaluate documentation and select candidates according to departmental policies; issue Certificates of Eligibility when applicable.
9. Manage financial transactions from students for tuition and fees; balance cash against receipts and reconcile cash sessions.
10. Serve as the initial point of contact via phone, providing information on admissions, registration, and student records.
11. Assess student eligibility for Veteran Affairs Education Services; act as a liaison between students and the Veterans Administration; compile and maintain necessary documentation and records.
12. Update and maintain the admissions and records website with current information.
13. Evaluate student records for certification in general education requirements for transfer to California State University and University of California.
14. Enter academic notations on student records; post credits by reviewing classes and grades.
15. Certify students for athletic eligibility in intercollegiate sports.
16. Supervise and train student assistants; assist in the selection process of student assistants.
Minimum Qualifications
1. Three years of experience in clerical and/or technical roles within a college admissions and records office.
2. High school diploma or equivalent.
Knowledge and Skills Required
1. Familiarity with district and state regulations, policies, and procedures related to college admissions and records.
2. Proficiency in Enterprise Resource Planning (ERP) Systems.
3. Understanding of current business practices relevant to the Admissions and Records Department.
4. Knowledge of modern office procedures, practices, and technology.
5. Competence in modern software applications (e.g., Microsoft Office Suite).
Abilities
1. Ability to train and guide others in Admissions and Records policies and procedures.
2. Capability to work independently and collaboratively within a team.
3. Proficient in interpreting and communicating district policies to students and faculty.
4. Strong oral and written communication skills.
5. Competence in making informed decisions regarding the acceptance and placement of college coursework.
6. Ability to navigate complex software systems for inputting and monitoring student records.
7. Adaptability to changing circumstances, multitasking, and managing pressure effectively.
8. Commitment to serving students, staff, and colleagues in a professional and supportive manner.
9. Accurate keyboarding skills.
10. Capacity to establish and maintain cooperative working relationships with all stakeholders.
11. Demonstrated understanding and respect for the diverse backgrounds of all individuals encountered in the performance of duties.
