Project Office Coordinator

4 days ago

Oakland, California, United States Agility Recruiting Full time
Job Overview

Agility Recruiting is partnering with a leading construction company to fill a full-time Project Office Manager position. As a key member of the project team, the successful candidate will be responsible for ensuring seamless business operations and providing administrative support to the project manager.

Key Responsibilities
  • Administrative Support: Assist the project manager in preparing and maintaining project files, including subcontracts, purchase orders, and correspondence.
  • Project Coordination: Establish and manage project files, encompassing subcontract details, purchase orders, and correspondence.
  • Reporting and Analysis: Compile and disseminate reports as directed by the project manager, including job and equipment reports.
  • Financial Management: Manage payroll distribution and process invoices for reconciliation.
  • Logistics and Supply Chain: Maintain payment logs for subcontractors and purchase orders, and liaise with accounting and engineering divisions for invoice and project submission.
  • Communication and Collaboration: Facilitate electronic distribution of project-related documents and correspondence, handle incoming and outgoing mail and deliveries, and administer paperwork for new hires and terminations.
  • Office Operations: Monitor and replenish office supplies inventory, coordinate distribution of project safety information, and provide assistance to visitors and stakeholders.
Requirements
  • Experience: Minimum of two years' experience in office administration or a related field.
  • Skills: Proficient in organizing office transactions and coordinating activities pertinent to construction projects, strong interpersonal, organizational, and communication skills.
  • Software Proficiency: Familiarity with Procore is advantageous but not mandatory.
What We Offer
  • Career Advancement Opportunities: Potential for career growth and development within the company.
  • Company Culture: Vibrant company culture promoting work-life balance, camaraderie, and employee appreciation initiatives.
  • Community Involvement: Participation opportunities in community outreach programs and charitable endeavors.
  • Compensation and Benefits: Competitive compensation package and benefits.

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