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Interim Office Coordinator, Oakland

3 months ago

Oakland, California, United States E.L.F. Beauty Full time

About the Company

e.l.f. Beauty, Inc. stands with every eye, lip, face and paw. Our deep commitment to clean, cruelty free beauty at an incredible value has fueled the success of our flagship brand e.l.f. Cosmetics since 2004 and driven our portfolio expansion. Today, our multi-brand portfolio includes e.l.f. Cosmetics, e.l.f. SKIN, pioneering clean beauty brand Well People, Keys Soulcare, a groundbreaking lifestyle beauty brand created with Alicia Keys and Naturium, high-performance, biocompatible, clinically-effective and accessible skincare.

In our Fiscal year 24, we had net sales of $1 Billion and our business performance has been nothing short of extraordinary with 22 consecutive quarters of net sales growth. We are the #2 mass cosmetics brand in the US and are the fastest growing mass cosmetics brand among the top 5. Our total compensation philosophy offers every new hire competitive pay and benefits, bonus eligibility (200% of target over the last four fiscal years), equity given to every full-time employee as a part of their new hire package, flexible time off, year-round half-day Fridays, and a hybrid 3 day in office, 2 day at home work environment. We believe the combination of our unique culture, total compensation, workplace flexibility and care for the team is unmatched across not just beauty but any industry.

Position Summary

The Office Coordinator is responsible for supporting the efficient operations of the Oakland Corporate office. This includes a variety of tasks from greeting all guests and acting as a positive, outgoing representative of the e.l.f. brand to ensuring that all office supplies, including the kitchen, are maintained and well-stocked.

This full-time position is based in our Oakland office. The expectation is that the Office Coordinator be in the office each day for coverage purpose. The hours for this position are Monday-Thursday 8:30am-4:30pm PST and Friday 9am-2:00pm PST. Please note that flexible hours may be needed based on office events.

Responsibilities


•Staff the phone for office and front door. Includes various responsibilities like greeting employees in the front door, greeting visitors and answering the main phone line and directing them to the appropriate e.l.f. team member.


•As needed, order, organize and maintain weekly food deliveries for office and/or place and manage formal catered food orders for larger meetings.


•Ensure common areas of the office are appropriately maintained by regularly checking on conference rooms for cleanliness and ensuring restrooms are appropriately stocked. Ensure physical office space is functioning efficiently and up to all city and state codes, e.g. recycling bins.


•Manage the e.1.f. product closet including pulling product as needed, replenishing and ordering e.l.f. products monthly from warehouse to keep appropriate stock levels. Oversee product closet organization


•Manage the office mail and messenger/delivery service for the office. Create FedEx labels/invoices as necessary.


•Organize, buy supplies and set-up/breakdown planned office events, happy hours and/or birthday celebrations.


•Act as the "catch-all" for miscellaneous projects and assignments.


•Assist the Office Manager with projects and requests.

Requirements


•2+ years working in an Office Coordinator/Manager capacity


•Experience working in a collaborative, cross-functional, open environment


•Highly detail-oriented and organized


•Out-going, friendly, positive demeanor; able to adapt to changing situations


•Professional yet warm written and verbal communication skills


•High degree of flexibility and ability to trouble shoot and prioritize wisely


•Ability to interact effectively at all levels


•Highly proficient in all Microsoft Office applications and practical knowledge of Internet navigation and research


•Must be able to lift up to 50 pounds at times


•High School diploma required; Bachelor's degree preferred

This job description is intended to describe the general nature and level of work being performed in this position. It also reflects the general details considered necessary to describe the principal functions of the job identified, and shall not be considered, as detailed description of all the work required inherent in the job. It is not an exhaustive list of responsibilities, and it is subject to changes and exceptions at the supervisors' discretion.

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