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Senior Executive Office Coordinator

2 months ago

Oakland, California, United States Scion Staffing Full time
Job Overview

Scion Nonprofit is currently seeking a skilled Senior Executive Office Coordinator for a prominent national labor organization focused on registered nurses. This position is based in Oakland, CA, and is integral to the effective functioning of the executive office.


Key Responsibilities:
  • Oversee daily operations of the executive office, ensuring seamless administrative support.
  • Coordinate logistics for the board and executive council, including travel arrangements and meeting schedules.
  • Manage calendars and appointments for the board of directors and executive council.
  • Act as the primary contact for communications, directing inquiries to appropriate departments.
  • Prepare and refine correspondence, reports, and presentations as required.
  • Assist in the preparation of materials for board and committee meetings, including agendas and minutes.
  • Facilitate communication between executive leadership and internal/external stakeholders.
  • Monitor compliance with organizational policies in collaboration with the executive team.
  • Conduct research and provide analytical support for special projects and initiatives.

Qualifications:
  • At least 5 years of experience as a senior executive assistant in a nonprofit or union environment.
  • Proficient in office management, including scheduling and correspondence handling.
  • Strong organizational skills with the ability to manage multiple priorities effectively.
  • Excellent verbal and written communication skills for professional interactions.
  • Advanced proficiency in MS Office applications.
  • Ability to maintain confidentiality and exercise discretion in all communications.

About Scion Nonprofit:

Scion Nonprofit is a nationally recognized staffing firm dedicated to providing exceptional staffing and executive search services. Our mission is to uphold socially responsible business practices while promoting diversity, equity, and inclusion in all our endeavors.