Executive Administrative Coordinator
2 weeks ago
Company: Central Point Partners
Position: Executive Administrative Coordinator
Job Overview:
We are seeking a dedicated and detail-oriented Executive Administrative Coordinator to join our team. This role requires a strong proficiency in Microsoft Excel, particularly in creating and editing formulas.
Key Responsibilities:
- Manage communication with vendors regarding timesheets and invoices.
- Process invoices and prepare weekly expenditure reports for vendors.
- Update and track investigation orders and work orders.
- Conduct end-of-month accruals for vendor expenses and report findings to corporate accounting.
Essential Functions:
Under moderate supervision, the Executive Administrative Coordinator will:
- Perform a variety of administrative tasks, including composing, preparing, and reviewing documents that require sound judgment and independent analysis.
- Maintain confidentiality of sensitive company information.
- Utilize Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint, along with other departmental software as necessary.
Communication Skills:
The ideal candidate will possess excellent communication skills, effectively conveying instructions and departmental policies to colleagues and management. A strong team player, the candidate will also participate in inter-departmental collaborations as needed.
Customer Service Orientation:
Anticipating the needs of customers and management, the Executive Administrative Coordinator will provide insightful recommendations for process improvements to enhance service delivery.
Problem Solving:
Utilizing independent judgment and initiative, the candidate will address departmental challenges and propose enhancements to administrative practices.
Qualifications:
Education: High school diploma or GED required.
Experience: A minimum of three years in an administrative role, demonstrating proficiency in Microsoft Office applications. Familiarity with timekeeping and financial systems is advantageous. Strong organizational and communication skills, both verbal and written, are essential.
Remarks:
Proficiency in Excel, including the ability to create and edit formulas, is a critical requirement for this position.
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