Administrative Coordinator
4 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Aston Carter. As an Administrative Assistant, you will provide administrative support to our project managers and teams, ensuring the smooth operation of our business.
Key Responsibilities- Assist project managers with administrative tasks, including data entry, document management, and communication with stakeholders.
- Utilize internal systems and Microsoft Office to support administrative tasks, including email management, calendar organization, and report generation.
- Follow company-endorsed business processes and best practices to ensure efficient and effective administrative support.
- Assist with internal HR data entry, including employee records and time tracking.
- Maintain document retention strategies for hard and electronic copies of service acknowledgements, work orders, inspection reports, and internal agreements.
- Ensure confidentiality of customer and employer information at all times.
- Dispatching or scheduling experience with technicians, project managers, and other teams is a plus.
- Perform other duties as directed by management.
- 5+ years of experience in administrative and coordinator-type roles.
- Accelerated skills in computer and Microsoft Office, including Windows.
- Experience with AS400 systems is a plus.
- Ability to retain training in an organized fashion to be successful.
- Good understanding of Excel spreadsheets and table creation.
- Dispatching or scheduling experience with technicians, project managers, and other teams is a plus.
- Proven experience in multitasking and completing difficult tasks.
- Must be organized, self-motivated, and have a strong work ethic.
- Professionalism in email and phone communication.
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. We specialize in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
Diversity, Equity & InclusionAt Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. We are committed to:
- Hiring diverse talent.
- Maintaining an inclusive environment through persistent self-reflection.
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