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Administrative Assistant

2 months ago

Lewis Center, United States Aston Carter Full time

Description:

Assist project managers with administrative tasks throughout various projects

Utilize internal systems and Microsoft Office for administrative support tasks

Follow the company-endorsed business process and best practices and make recommendations on system/process improvements

Assist with internal HR Data Entry (Employee Records, Data Entry of hours worked/projects completed, etc.)

Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, inspection reports, as well as internal agreements and customer documentation

Always maintain confidentiality of customer and employer information

Dispatching or scheduling experience with Technicians, Project Managers, etc. a plus

Perform other duties as directed

Skills:

Administrative support, Data entry, Customer service, Microsoft office, Microsoft excel, Clerical, Outlook, dispatch

Additional Skills & Qualifications:

5+ years with administrative and coordinator type roles

Accelerated in computer and Microsoft Office and Windows skills

Experience with AS400 system a plus

Must be able to retain training in an organized fashion to be successful

Good understanding of Excel spreadsheets and Creating of Tables

Dispatching or scheduling experience with Technicians, Project Managers, etc. a plus

Proven experience in multi-tasking and doing several difficult tasks

Must be organized, self-motivated, and a strong work ethic

Professionalism in email and over the phone

Experience Level:

Intermediate Level

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.