Office Administration Coordinator

2 weeks ago


Newton Center, Massachusetts, United States Barkan Management Company Full time
Position Overview

About Us:

Barkan Management Company is a premier property management organization dedicated to delivering exceptional service across numerous residential communities. With a legacy of over 50 years in the real estate sector, we specialize in managing community associations and multi-family housing, ensuring both market rate and affordable options are available.

Role Summary:

The Administration Assistant plays a crucial role in supporting the General Manager with the daily operations of a community. This position is essential for addressing resident inquiries, coordinating services, scheduling activities, preparing documentation, and maintaining accurate records.

Key Responsibilities:

  • Assist in developing and managing the operational plan, which encompasses business goals, service initiatives, project oversight, and budget management.
  • Collaborate effectively with team members to enhance operational efficiency and integrate various project components.
  • Work alongside the General Manager and Facility Manager to implement and oversee safety and security protocols, ensuring a secure environment for all residents and staff.
  • Support the maintenance of adequate staffing levels, ensuring compliance with management standards and overseeing employee scheduling.
  • Oversee the procurement process for materials and services, ensuring adherence to established procedures.
  • Foster positive relationships among building occupants and external stakeholders to promote a harmonious living environment.
  • Ensure that all service requests are processed according to standard operating procedures, utilizing the computerized maintenance management system for tracking.
  • Implement measures to safeguard the Association and Management Company from potential liabilities, ensuring that all contractors maintain appropriate insurance coverage.

What We Offer:

Barkan Management Company provides a comprehensive benefits package for full-time employees, which includes:

  • Medical, Dental, and Vision Insurance
  • Flexible Spending Accounts
  • Life Insurance
  • Short and Long-Term Disability Coverage
  • Paid Time Off
  • 401(k) Retirement Plan with Matching Contributions
  • Group Legal and Critical Illness Insurance
  • Employee Assistance Programs

Barkan Management Company is committed to fostering an inclusive and diverse workplace, ensuring equal opportunities for all applicants regardless of their background.



  • Newton Center, Massachusetts, United States Barkan Management Company Full time

    Position OverviewAbout Us:Barkan Management Company is a prominent property management organization, renowned for its commitment to excellence and service across numerous residential communities. With a legacy of over five decades in the real estate sector, we specialize in managing community associations and multi-family housing, ensuring the highest...


  • Newton Center, Massachusetts, United States SPOONFULS INC Full time

    Position OverviewApplication Instructions: Candidates are encouraged to submit a cover letter alongside their resume, outlining their relevant skills and experiences that align with this position.Spoonfuls Inc. is dedicated to minimizing food waste through recovery, distribution, education, and advocacy, addressing the multifaceted impacts of wasted food on...


  • Newton Center, Massachusetts, United States Barkan Management Company Full time

    Position OverviewAbout Us:Barkan Management Company is a prominent property management organization dedicated to serving a diverse portfolio of residential communities. With a legacy of excellence spanning over five decades, we specialize in community association and multi-family management, ensuring both market rate and affordable housing options are...


  • Newton Center, Massachusetts, United States William James College, Inc. Full time

    Job OverviewPosition SummaryThe Clinical Training Program Coordinator will work closely with the personnel and educators in the Center for Workforce Development (CWD) to oversee, manage, and provide clinical guidance for the CWD's workforce development initiatives. This is a full-time role intended for a behavioral health expert with extensive experience in...


  • Newton Center, Massachusetts, United States CCRM Fertility Full time

    Job SummaryWe are seeking a highly skilled Clinical Coordination Specialist to join our team at CCRM Fertility. As a key member of our clinical staff, you will play a vital role in ensuring the smooth operation of our fertility treatment programs.Key ResponsibilitiesMedical Record Management: Accurately transcribe, enter, scan, and verify data from source...


  • Newton, Massachusetts, United States The Second Step Full time

    Job OverviewSalary: $23-$25 per hourBackground: The Second Step (TSS) is dedicated to disrupting the cycle of domestic violence by offering vital services to individuals and families, empowering them to escape abusive situations and lead fulfilling lives. Participants in our program have taken significant steps towards safety and stability. TSS connects them...


  • Newton Center, Massachusetts, United States JCC Greater Boston Full time

    Position OverviewJCC Greater Boston is in search of a dedicated and enthusiastic Family Engagement Coordinator to enhance our Family Programs & Events team. This role is pivotal in connecting with families in the Greater Boston region, offering support, resources, and opportunities for meaningful community involvement. As a Family Engagement Coordinator, you...


  • Newton, Massachusetts, United States The Second Step Full time

    Job OverviewSalary: $23-$25 per hourAbout Us: The Second Step (TSS) is dedicated to breaking the cycle of domestic violence by offering essential services to individuals and families. Our mission is to empower those who have taken the courageous step away from abusive situations, providing them with the necessary resources to lead fulfilling lives. We offer...


  • Newton Center, Massachusetts, United States JCC Greater Boston Full time

    Position OverviewJCC Greater Boston is on the lookout for a dedicated and enthusiastic Coordinator of Family Programs & Events to become an integral part of our team. This role involves collaborating closely with families in the Greater Boston region, offering support, resources, and opportunities for meaningful community involvement. As a Coordinator of...


  • Newton Center, Massachusetts, United States CCRM Fertility Full time

    Position Overview**LPN License Required**CCRM Fertility is a leader in the field of reproductive health, focusing on advanced treatments such as IVF, fertility assessments, egg preservation, genetic testing, and third-party reproduction services. As part of our dedicated team, you will play a crucial role in assisting families on their journey to parenthood....


  • Newton, Massachusetts, United States The Second Step Full time

    Job OverviewSalary: $23-$25 per hourAbout Us: The Second Step (TSS) is dedicated to disrupting the cycle of domestic violence by offering essential services to individuals and families, empowering them to escape abusive situations and thrive. Our program supports those who have taken the courageous step towards safety, providing a comprehensive range of...


  • Newton Center, Massachusetts, United States CCRM Fertility Full time

    Position Overview**LPN License Required**CCRM Fertility is a leading institution in reproductive health, focusing on advanced fertility treatments, research, and innovative solutions such as IVF, fertility assessments, egg preservation, genetic testing, and third-party reproduction services. As part of our dedicated team, you will contribute to the journey...


  • Newton Center, Massachusetts, United States CCRM Fertility Full time

    Position Overview**LPN License Required**CCRM Fertility is a leader in reproductive health, specializing in advanced fertility treatments and services. As a vital member of our clinical team, you will contribute to the journey of families seeking to grow through our comprehensive fertility programs. We are committed to fostering a positive work environment...


  • Newton Center, Massachusetts, United States JCC Greater Boston Full time

    Job SummaryJCC Greater Boston is seeking a part-time Pool Lifeguard to join our dynamic team. As a Pool Lifeguard, you will be responsible for ensuring the safety of pool patrons while creating a welcoming environment.Key ResponsibilitiesEnsure the safety of every pool patron through education and attentivenessSet up and break down equipmentEnforce the rules...


  • Newton Center, Massachusetts, United States Premier Plastic Surgery Partners LLC Full time

    Job OverviewPractice Setting: Premier Plastic Surgery Partners, LLCPosition: Clinical Support SpecialistEmployment Type: Part-Time or Full-TimeLocation: Not SpecifiedPosition Summary:The Clinical Support Specialist plays a crucial role in enhancing the patient experience by providing assistance throughout their visit under the guidance of healthcare...


  • Newton Center, Massachusetts, United States MAB Community Services Full time

    Position OverviewJob Title: Residential Counselor Department: Adult Disabilities Services Supervised by: Residential Coordinator Employment Status: Non-Exempt Summary: The Residential Counselor, under the guidance of the Residential Coordinator, provides essential support to individuals residing in group homes, focusing on their personal growth and community...


  • Newton Center, Massachusetts, United States PaxeraHealth Full time

    Job DescriptionAbout the RolePaxeraHealth is seeking a highly motivated and results-driven Channel Sales Associate to join our sales team. As a Channel Sales Associate, you will be responsible for developing long-term relationships with our dealers and driving medical imaging software sales growth across channel and direct sales opportunities.Key...


  • Newton Center, Massachusetts, United States Premier Plastic Surgery Partners LLC Full time

    Job SummaryWe are seeking a highly skilled and experienced Surgical Operations Manager to join our team at Premier Plastic Surgery Partners LLC. As a key member of our staff, you will be responsible for ensuring the smooth operation of our surgical facilities and providing exceptional patient care.About the RoleManage surgery and staffing schedules to ensure...

  • Project Manager

    3 days ago


    Newton Center, Massachusetts, United States PaxeraHealth Full time

    Job SummaryWe are seeking a highly skilled Project Manager to join our team at PaxeraHealth. As a Project Manager, you will be responsible for managing all aspects of complex projects from inception to conclusion, ensuring customer satisfaction throughout the process.Key ResponsibilitiesDevelop and manage project charters, scope statements, and project plans...


  • Newton Center, Massachusetts, United States JCC Greater Boston Full time

    Job SummaryJCC Greater Boston, a leading nonprofit organization in community management, is seeking a passionate and dedicated individual to join our team as a Program Coordinator for our Discovery Club After School Program.Key ResponsibilitiesLead classrooms of elementary-age children as an After School Educator at Discovery Club After School, focusing on...