Project Coordination Specialist

2 weeks ago

Southfield, Michigan, United States EPITEC Full time
Role Overview

The Project Coordination Specialist will play a pivotal role in ensuring the seamless execution of projects by collaborating with suppliers and internal teams. This position requires a proactive approach to managing project timelines and supplier relationships.

Key Responsibilities
  • Facilitate Weekly Meetings: Organize and lead regular discussions with suppliers and project teams to address and resolve ongoing issues.
  • Monitor Project Milestones: Keep track of the milestone matrix and timelines to guarantee that design and construction phases are completed as scheduled.
  • Material Coordination: Work closely with stakeholders to ensure timely delivery of free issue materials to suppliers.
  • Site Inspections: Conduct periodic site visits to assess progress and evaluate equipment throughout the project lifecycle.
  • Documentation Management: Gather and submit paperwork for shipped items that have not yet been recorded in the system.
Outsource Material Management
  • Delivery Oversight: Review in-process materials to ensure they are delivered on time.
  • Supplier Performance Review: Engage with suppliers to discuss upcoming workloads and provide feedback to purchasing teams.
  • Engineering Coordination: Collaborate with design teams to address any engineering discrepancies.
  • Documentation Submission: Ensure all paperwork for shipped items is collected and submitted appropriately.
Additional Duties
  • Client Engagement: Participate in customer meetings to provide updates on supplier material status.
  • Quality Improvement: Drive negotiations to enhance quality, workmanship, and delivery timelines with suppliers.
  • Compliance Assurance: Ensure adherence to corporate sourcing policies and procedures.
  • Supplier Evaluation: Assist in evaluating and qualifying suppliers, contributing to risk management efforts.
  • Problem Resolution: Support problem-solving initiatives for supplier-related issues.
  • Performance Reporting: Collect and analyze supplier data to prepare performance reports.
  • Training and Development: Provide training and feedback to suppliers to foster continuous improvement.
  • Support Teams: Collaborate with internal supplier development and quality assurance teams.
Basic Qualifications
  • 3-5 years of experience in purchasing or material management.
  • Excellent written and verbal communication skills.
  • Strong analytical and problem-solving abilities.
  • Ability to thrive in a team-oriented environment.
  • Proficient in executing plans effectively.
  • Commitment to program success.
  • Capability to interpret and communicate technical specifications.
  • Solid understanding of local and global supply bases.
  • Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Preferred Qualifications
  • Experience in project-based organizations.
  • Strong collaborative skills with both suppliers and internal teams.
  • Accountability and responsibility in project management.
  • Understanding of budgeting and forecasting.
  • Ability to manage multiple tasks and work remotely.
  • Familiarity with SAP and project management methodologies.
  • Bachelor's degree in business, logistics, supply chain, or engineering.

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