Administrative Coordinator
1 week ago
Position Overview
The role of the Office Administrator encompasses essential administrative duties associated with the site's communication and financial operations within the distribution center. This position may also involve various human resources-related responsibilities as required by the management team.
Key Responsibilities
- Welcome and assist visitors, vendors, and guests at the site.
- Monitor and replenish office supplies as necessary.
- Organize and distribute mail/packages appropriately.
- Prepare outgoing mail/packages for dispatch.
- Generate and issue customer invoices.
- Process vendor invoices and prepare them for payment.
- Create financial and production reports as required.
- Support, prepare, and engage in program audits and site communication initiatives.
- Manage and track purchase orders for the facility, including report completion.
- Ensure all Certificates of Insurance from current and potential vendors comply with Kenco standards and remain up-to-date.
- Compile and update daily reports for site leadership.
- Perform data entry across various systems for order processing.
- Organize employee events and coordinate meetings as requested by management.
- Maintain various metric and communication boards.
- May assist with HR functions such as onboarding and attendance management.
- Cross-train in additional roles for backup support when necessary.
- Complete miscellaneous tasks and projects as assigned by management.
Qualifications
- High School Diploma or GED is required.
- A minimum of two years of clerical experience is necessary.
- Proficiency in MS Office Suite, including Word, Excel, Outlook, and PowerPoint, along with data entry and typing skills.
- Strong verbal and written communication skills; ability to present effectively to groups of customers or employees.
- Meticulous attention to detail and accuracy in data handling.
- Capability to read and interpret documents such as safety regulations and operational instructions.
Core Competencies
- Action Oriented: Embracing new opportunities and challenges with urgency and enthusiasm.
- Collaborative: Fostering partnerships and working cooperatively to achieve shared goals.
- Decision Quality: Making timely and sound decisions that advance organizational objectives.
- Process Optimization: Understanding and implementing the most effective processes for efficiency and continuous improvement.
- Situational Adaptability: Adjusting approach and demeanor in real-time to meet the evolving demands of various situations.
For California residents, please refer to Kenco's privacy policy for important information.
The descriptions provided are intended to outline the general nature and level of work performed by employees in this role. Additional duties may be assigned as necessary. The physical demands and work environment described are representative of those required for successful performance of the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to fulfill these essential functions.
Kenco is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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