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Administrative Coordinator

2 months ago

Kent, Ohio, United States Kenco Full time

Position Overview
The role of the Office Administrator encompasses a variety of administrative responsibilities essential for the effective communication and financial management within the distribution center. This position will also involve performing additional administrative or human resources tasks as directed by the management team.

Key Responsibilities

  • Welcome and assist visitors, vendors, and guests at the site.
  • Monitor and replenish office supplies as necessary.
  • Organize and distribute incoming mail/packages appropriately.
  • Prepare and send outgoing mail/packages.
  • Generate and issue customer invoices.
  • Handle vendor invoices and prepare them for payment processing.
  • Create financial and production reports as required.
  • Assist in preparing for and participating in program audits and site communication tasks.
  • Manage and track purchase orders for the facility, completing necessary reports.
  • Ensure that all Certificates of Insurance from current and prospective vendors comply with Kenco standards and are up to date.
  • Compile and update daily reports for site leadership.
  • Perform data entry for various order processing systems.
  • Organize employee events and coordinate meetings as requested by management.
  • Update various metric and communication boards regularly.
  • May also undertake HR-related duties such as onboarding and managing timekeeping and attendance.
  • Cross-train in other roles to provide backup support when necessary.
  • Complete miscellaneous tasks and projects as assigned by management.

Qualifications

  • High School Diploma or GED is required.
  • A minimum of two years of clerical experience is preferred.
  • Proficiency in MS Office applications, including Word, Excel, Outlook, and PowerPoint, along with data entry and typing skills.
  • Strong verbal and written communication skills; capable of effectively presenting information to groups of customers or employees.
  • Detail-oriented with a focus on data accuracy.
  • Able to read and interpret documents such as safety guidelines and operational instructions.

Core Competencies

  • Action Oriented: Embracing new opportunities and challenges with urgency and enthusiasm.
  • Collaborative: Fostering partnerships and working together to achieve common goals.
  • Decision Quality: Making timely and effective decisions that propel the organization forward.
  • Process Optimization: Understanding and implementing the most efficient processes for task completion, with a commitment to continuous improvement.
  • Situational Adaptability: Adjusting approach and demeanor in real-time to meet the varying demands of different situations.

The above statements are intended to outline the general nature and level of work performed by employees in this role. Other duties may be assigned as necessary. The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Kenco is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.