Administrative Coordinator

2 weeks ago

Kent, Washington, United States Pacific Power Group LLC Full time
Job Overview

Company Introduction:

At Pacific Power Group LLC, we are committed to providing innovative solutions in the marine engine and backup power generation sectors. Our team of dedicated professionals works tirelessly to ensure operational efficiency and reliability across critical industries, including military, defense, and global supply chains.

Position Summary:

The Administrative Coordinator is tasked with managing front desk operations, including answering calls, welcoming clients, and providing essential information to visitors. This role is pivotal in ensuring smooth office operations and requires a proactive approach to problem-solving and communication.

Key Responsibilities:

  • Direct inquiries and concerns to the appropriate departments.
  • Manage incoming and outgoing correspondence efficiently.
  • Oversee inventory and ordering of office supplies.
  • Enhance productivity by digitizing documents and processes.
  • Assist in various administrative tasks that support organizational leadership, including project assistance, document analysis, and meeting preparation.
  • Maintain an organized calendar for executives, prioritizing requests and resolving scheduling conflicts.
  • Coordinate meetings and appointments, ensuring all necessary arrangements are made.
  • Restock office supplies and manage meeting facilities.
  • Facilitate executive meetings and assist in planning staff events.
  • Provide backup support for phone operations.

Qualifications:

  • Ability to self-manage and set personal goals.
  • Strong commitment to diversity, equity, and inclusion in the workplace.
  • Proficient in Microsoft Office Suite and desktop publishing tools.
  • Excellent verbal and written communication skills.
  • Exceptional organizational skills with a keen eye for detail.
  • Professional demeanor when interacting with various stakeholders.
  • Capacity to make informed decisions regarding task prioritization.
  • Able to handle multiple tasks and projects independently.
  • Adaptable to a fast-paced work environment.
  • Ability to maintain confidentiality and demonstrate integrity.
  • Sound judgment and decision-making skills.
  • Flexibility to adjust to changing priorities.

Education and Experience:

  • Previous experience in an executive support role is preferred.
  • Minimum of 2 years of relevant experience; high school diploma required.
  • Strong verbal communication skills are essential.
  • Willingness to work flexible hours as needed.
  • Ability to resolve client inquiries in a courteous and timely manner.
  • Friendly and approachable attitude.

Work Environment:

  • This position operates in a standard office setting, utilizing common office equipment.
  • Regular communication is required, along with occasional physical tasks such as lifting.

All employment offers are contingent upon successful completion of background checks and drug screenings.

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