Bilingual Office Coordinator

2 weeks ago


Westbury, New York, United States Thomas Talent Network, LLC Full time
Job Overview

Position: Bilingual Receptionist

Company: Thomas Talent Network, LLC

Our client is a well-established Personal Injury Law Firm located in Long Island, specializing in various legal services including Personal Injury, Medical Malpractice, Worker's Compensation, and Mass Tort cases. This is a full-time position that requires in-office presence.

Key Responsibilities:

  • Manage the front desk operations, including handling all incoming and outgoing communications, greeting guests, and processing regular and certified mail.
  • Maintain exceptional organizational skills to track mailing dates, return receipts, and ensure all documents are scanned and saved in an orderly manner.
  • Coordinate the scheduling of conference rooms for meetings and events.
  • Assist with faxing, scanning, and copying documents, ensuring all internal and external paperwork is processed efficiently.
  • Oversee inventory levels in pantry and supply areas, ensuring they are adequately stocked.
  • Direct clients to the appropriate staff members and confirm appointments for clients and prospects.
  • Keep a detailed log of client visits and manage the calendar for client arrivals.
  • Process payments received via cash, credit card, or money orders.
  • Facilitate client interactions at the front desk, including signing necessary forms and agreements.
  • Ensure the reception area is welcoming and presentable at all times.

Qualifications:

  • A minimum of 1 year of experience in a similar role within a fast-paced environment.
  • Fluency in both English and Spanish is essential.

Compensation: The position offers a competitive salary range of $50,000 - $55,000, along with benefits.

This role is an excellent opportunity for individuals looking to grow within a dynamic legal environment while utilizing their bilingual skills.



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