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Executive Assistant

2 months ago

Boston, Massachusetts, United States Andersen Group Realty of Keller Williams Realty Boston Northwest Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to join our team at Andersen Group Realty of Keller Williams Realty Boston Northwest. As a key member of our organization, you will provide top-tier administrative support to our CEO and team, ensuring seamless execution of daily operations and strategic initiatives.

Key Responsibilities
  • Calendar Management: Manage the CEO's calendar, scheduling appointments, meetings, and conferences, both personal and professional.
  • Communication Handling: Respond to phone calls, emails, and messages, routing inquiries to the appropriate individuals to optimize the CEO's time.
  • Travel Coordination: Plan and execute travel itineraries, preparing necessary materials and arranging the CEO's travel, engagements, and personal appointments.
  • Meeting Documentation: Take detailed notes during meetings, prepare minutes for distribution, and provide daily updates to the CEO, including appointments and action items.
  • Schedule Organization: Coordinate the CEO's daily schedule, prioritizing tasks and preparing for appointments and meetings.
  • Client Interaction: Document client meeting notes, create action items, and delegate tasks as needed, building and maintaining relationships with clients.
  • Event Coordination: Organize and manage events for the CEO and company, including speaking engagements and marketing activities.
  • Content Creation: Assist in strategizing and creating engaging content for the CEO's social media channels.
  • Project Assistance: Complete special projects for the CEO and team as required.
Requirements
  • Commuting Requirement: Must be willing to commute to and work in our Winchester office.
  • Experience: Proven experience as an Executive Assistant is essential, with real estate experience advantageous but not required.
  • Education: Bachelor's Degree required.
  • Technical Skills: Proficiency with various computer software applications is necessary, with experience with iPhones and Apple products highly preferred.
  • Social Media Knowledge: Familiarity with current social media trends, apps, and content creation strategies is essential, with experience in engaging and growing an online audience a plus.
  • Organizational Skills: Strong organizational abilities with a keen eye for detail, capable of managing and prioritizing multiple tasks efficiently.
  • Communication Skills: Excellent verbal and written communication skills, with a strong attention to detail in composing, typing, and proofreading materials.
  • Interpersonal Skills: Charismatic and personable, with the ability to handle sensitive and confidential situations with poise, tact, and diplomacy.
  • Decision-Making: Capable of making quick, effective decisions, solving problems, and maintaining confidentiality with minimal supervision.
  • Adaptability: Ability to meet deadlines, stay calm under pressure, and adapt to a fast-paced, evolving environment.
  • Independence and Direction: Able to work independently on assigned tasks while also following directions and accepting feedback on assignments.
  • Flexibility: Demonstrates flexibility and adaptability to changing schedules and demands.
  • Customer Service: Strong interpersonal skills with a commitment to providing exceptional service to luxury clientele, personable, welcoming, and attentive.
  • Growth Mindset: Competitive, with a strong commitment to both personal and professional development.
About Our Company

We are a nationally recognized real estate team in the Greater Boston area, ranked as the #1 Keller Williams team in Massachusetts in 2023 & 2023, with over a billion dollars in residential real estate sales over the past 20 years. We are a learning and growth-oriented organization, providing ongoing training, tools, and systems to improve communication, sales, and other skills to help you thrive in your career.

We value a fun, team-oriented atmosphere, with monthly team outings. Our core values are Humble, Driven, Professional, Integrity, and Relationships.