Executive Assistant
1 month ago
We are seeking a highly motivated and organized Executive Assistant to provide comprehensive support to our CEO and their Boston office. As the first point of contact for the business, you will represent our company with a high level of professionalism, anticipating the needs of the office and executive to ensure smooth daily operations.
Key Responsibilities:
- Office Management:
- Ensure the office environment is professional and welcoming for clients and partners.
- Manage office supplies and equipment, ensuring everything is up and running smoothly.
- Front-desk receptionist, calendaring and scheduling, data-entry, documentation scanning and filing, and general administrative work for the business.
- Executive Support:
- Anticipate the needs of the Executive and provide personal assistant tasks, including support for family-related matters.
- Manage calendars, schedule meetings, and appointments, and coordinate business travel arrangements for the owners.
- Administrative Support:
- Handle daily office tasks such as scanning documents, digitalizing records, and maintaining filing systems.
- Assist with media and marketing support, coordinating with relevant teams for business promotions and communications.
- Technology & Troubleshooting:
- Maintain the general office, keeping it running smoothly. This may include troubleshooting technology issues that arise and arranging service if needed.
Requirements:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong organizational and multitasking skills, with the ability to manage diverse tasks and priorities efficiently.
- High level of professionalism, particularly in interactions with executives and high-net-worth individuals.
- Computer proficient, with the ability to troubleshoot independently.
- Proactive problem-solver with a 'no task is too small' attitude.
- Excellent written and verbal communication skills.
- Ability to work independently and anticipate the needs of the executive and office without constant oversight.
- Flexibility in work hours to accommodate the executives dynamic schedule.
We offer a competitive annual salary and discretionary bonuses based on performance. You will have the flexibility to select your healthcare plan, and we will cover 100% of the premium. Additional benefits include a free Newbury St. parking spot, paid holidays, and 2 weeks of PTO/vacation offered to start.
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