Executive Assistant

2 days ago


Boston, Massachusetts, United States MAHLER PRIVATE STAFFING Full time
Job Overview

Mahler Private Staffing is seeking a highly skilled and experienced Executive Assistant to support a busy company President in Boston, MA.

This is an office-based role that requires a polished and professional individual with excellent communication skills and a strong ability to multitask.

The ideal candidate will have a Bachelor's Degree and 6+ years of experience as an Executive Assistant to a CEO, President, or C-Suite Executive.

Key Responsibilities
  • Manage calendars and scheduling, arrange meetings and appointments, and provide reminders.
  • Act as the point of contact between the President, other executives, and internal/external stakeholders.
  • Produce accurate and high-quality reports, agendas, spreadsheets, notes, presentations, charts, briefs, and other documents.
  • Arrange business travel, car and hotel bookings, and process expense reports.
  • Manage contacts lists, code secure files, and develop an efficient documentation and filing system.
  • Assist with special projects, staff training, and social events, and offer backup support to the administrative team.
Requirements
  • Bachelor's Degree or secretarial certificate and significant related work experience.
  • 6+ years of experience as an Executive Assistant to a CEO, President, or C-Suite Executive.
  • Polished professional with excellent communication skills and discretion.
  • Full comprehension of office management systems and procedures.
  • Excellent knowledge of MS Office 365 and Adobe Acrobat.
  • Fluent in English with strong written and verbal communication skills.
  • Exemplary planning and time management skills, with the ability to multitask and prioritize.
  • High EQ, positive attitude, and self-directed with minimal supervision.
Benefits

This role offers excellent benefits, including an annual discretionary bonus, health/dental/vision, 401(k) with match, PTO, paid holidays, and more.

The base compensation is $110,000 - $120,000, depending on experience.

How to Apply

To apply, please submit your cover letter and resume at [insert link] for consideration.

Qualified applicants will be contacted for immediate interviews.


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