Reception Coordinator

2 weeks ago

Princeton, New Jersey, United States PeopleShare Full time
PeopleShare is currently seeking a Reception Coordinator for an educational institution in the Princeton, NJ area.
Schedule: Monday- Friday 7:15am- 3:30pm
Compensation: $42-$45k salary Type: Direct Hire

Key Responsibilities:
  • Welcome and greet students, parents, faculty, staff, and visitors with a warm and inviting demeanor.
  • Oversee visitor access to the school premises, adhering to established safety protocols and issuing visitor badges as needed.
  • Handle incoming phone calls, directing them to the appropriate personnel and taking accurate messages when required.
  • Provide clear and precise information regarding the school's programs, events, policies, and procedures to parents, visitors, and callers.
  • Manage supply orders efficiently.
  • Assist in the setup and execution of school events.
  • Receive and distribute mail, packages, and deliveries to the correct recipients within the institution.
  • Coordinate outgoing mail and packages while maintaining the school's shipping accounts and postage meter in collaboration with the Business Office.
  • Ensure the front desk and reception area are organized and presentable, with all informational materials current and accessible.
  • Maintain student attendance records by accurately documenting absences, late arrivals, and early dismissals using an attendance management system.
  • Work with the Registrar, Dean of Faculty, and School Leadership Team to manage faculty absences and substitute coverage.
  • Keep an organized filing system for important documents and records.
  • Coordinate office supply orders and update the Business Office regarding budgeting for supplies.
  • Support school events, meetings, and parent-teacher conferences by assisting with scheduling and logistical arrangements.
  • Collaborate with the School Leadership Team on various tasks, including data entry and report generation.
  • Maintain confidentiality and professionalism in all interactions.

Qualifications:
  • High school diploma or equivalent; additional education or certification in office administration or customer service is advantageous.
  • Exceptional interpersonal and communication skills, capable of interacting effectively with a diverse range of individuals.
  • Ability to maintain authority and manage the front desk operations smoothly.
  • Proficiency in Excel, PowerPoint, and Microsoft Office with a minimum of 4 years of experience.
  • Strong administrative capabilities.

About PeopleShare: PeopleShare is a leading staffing agency with a wide range of temporary to permanent job opportunities across multiple states. We provide equal employment opportunities to all applicants without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local laws.

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