Receptionist for Educational Institution
2 weeks ago
Schedule: Monday- Friday 7:15am- 3:30pm
Compensation: $42-$45k salary Direct Hire
Key Responsibilities:
- Welcome and assist students, parents, faculty, staff, and visitors with a warm and professional demeanor.
- Ensure safety and security by monitoring access to the premises and issuing visitor badges.
- Handle incoming phone calls, directing them appropriately and taking messages as needed.
- Provide detailed information regarding the institution's programs, events, policies, and procedures.
- Manage supply orders and assist with event setup and operations.
- Receive and distribute mail and packages, ensuring proper delivery to recipients.
- Coordinate outgoing mail and packages, maintaining shipping accounts and postage meter.
- Keep the front desk and reception area organized and stocked with current informational materials.
- Maintain student attendance records, coordinating with relevant staff as necessary.
- Assist in managing faculty absences and substitute coverage.
- Organize important documents and maintain a filing system.
- Order office supplies and assist with budgeting updates.
- Support school events, meetings, and parent-teacher conferences by coordinating schedules.
- Collaborate with the leadership team on various administrative tasks.
- Maintain confidentiality and professionalism in all communications.
Qualifications:
- High school diploma or equivalent; additional education in office administration or customer service is advantageous.
- Strong interpersonal and communication skills, capable of engaging effectively with diverse individuals.
- Ability to maintain authority and manage front desk operations efficiently.
- Proficiency in Excel, PowerPoint, and Microsoft Office with a minimum of 4 years of experience.
- Demonstrated strong administrative capabilities.
About PeopleShare: We are a leading staffing agency with opportunities across various sectors, including administrative roles, customer service, and more. We are committed to providing equal employment opportunities without discrimination based on any protected category under federal, state, or local laws.
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