Office Administrator

2 weeks ago

Los Angeles, California, United States Vaco Full time
Job Summary

Vaco is seeking a highly skilled and organized Office Manager to join their team in Nashville, TN. As a key member of the team, the successful candidate will be responsible for providing exceptional administrative support, ensuring seamless office operations, and contributing to the growth and success of the company.

Key Responsibilities
  • Frontline Representation:
    • Act as the primary point of contact for visitors and callers, embodying the company's values and professionalism.
    • Manage the reception area to create a welcoming and efficient environment.
  • Employee Assistance:
    • Provide support to employees by coordinating meeting rooms, handling correspondence, and managing office supplies.
    • Facilitate internal communications and assist with onboarding processes.
  • Special Projects:
    • Participate in and lead various projects that contribute to the improvement of office operations and employee experience.
    • Collaborate with other departments on company-wide initiatives.
  • AV Setup and Technical Support:
    • Oversee the setup and troubleshooting of audiovisual equipment for meetings and presentations.
    • Ensure seamless operation of all technical aspects during events and conferences.
  • Facilities Management:
    • Work closely with the facilities team to maintain a safe, efficient, and pleasant work environment.
    • Act as a key player in emergency response and building maintenance processes.
Requirements
  • Professionalism and Discretion:
    • Demonstrated ability to maintain a high level of professionalism and confidentiality.
  • Technical Proficiency:
    • Experience with AV equipment and basic IT troubleshooting.
  • Organizational Skills:
    • Exceptional organizational and multitasking abilities.
  • Communication:
    • Strong verbal and written communication skills.
  • Problem-Solving:
    • Proactive in identifying issues and finding solutions.
  • Customer Service Orientation:
    • Dedication to providing excellent service to both internal and external stakeholders.
  • Additional Requirements:
    • Friendly, approachable, and service-oriented attitude.
    • Ability to handle sensitive information with confidentiality.
    • Professional appearance and demeanor.
    • High energy level and ability to maintain a positive attitude in a fast-paced environment.
    • High school diploma or equivalent; additional qualifications in office administration are a plus.
    • Proven experience as a receptionist, front desk representative, or similar role.
    • Excellent verbal and written communication skills.
    • Strong organizational and multitasking abilities.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
What We Offer

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

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