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Office Administration Specialist
2 months ago
BioPhase Solutions is dedicated to connecting exceptional talent with leading organizations in Southern California's scientific sector. We are seeking an Administrative Coordinator to support a prominent pharmaceutical organization in the Greater Los Angeles area.
Compensation: $35-45/hour based on experience.
Key Responsibilities:- Oversee calendar management, arrange meetings via Outlook, and coordinate the reservation of conference spaces as needed.
- Facilitate travel arrangements and logistics for the Director and their team.
- Develop and organize materials and presentations for meetings, ensuring conference rooms are prepared.
- Handle incoming calls and assist with email management.
- Compile and submit expense reports accurately.
- Provide comprehensive administrative support, including document duplication, file organization, and updating shared files on the company's network.
- Assist in the planning and execution of company and departmental events.
- Support additional tasks as assigned.
- A minimum of 7 years of experience in an administrative or office role, with at least 2 years in the life sciences sector.
- A Bachelor’s degree or equivalent professional experience.
- Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), Zoom, and Adobe Acrobat.
- Strong attention to detail with a proven ability to meet deadlines.
- Excellent organizational skills with the capability to prioritize multiple demands.
- Outstanding written and verbal communication skills, able to engage effectively with all organizational levels.
- Adaptability to thrive in a dynamic, fast-paced environment.
For further opportunities, please visit our website.
