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Office Administrative Coordinator
2 months ago
KEY RESPONSIBILITIES
- Deliver administrative support to attorneys and legal staff, ensuring high-quality service to clients. Tasks may include drafting correspondence and legal documents from various sources, editing documents, managing filing systems, assisting with mass mailings, preparing meeting materials, and conducting research as needed.
- Coordinate travel arrangements, manage attorney calendars, and schedule appointments efficiently.
- Handle visitor, vendor, and maintenance requests in a timely manner.
- Utilize accounting software to process invoices for payment.
- Assist with new business intakes and file management for new matters, following established protocols.
- Open and log incoming mail, ensuring proper handling of non-confidential items.
- Provide direct administrative support to attorneys as required.
- Cover reception duties, welcoming and directing visitors appropriately.
- Assist in the planning and execution of meetings and office events, including setup and breakdown tasks.
- Support Office Services with tasks such as mail processing, copy/print/scan requests, and supply ordering.
- Perform additional duties as assigned.
- High school diploma or equivalent required.
- A minimum of 2+ years of relevant experience; prior experience in a law firm or professional services environment is advantageous.
- Litigation experience is preferred.
- Proficient in Microsoft Office Suite with a typing speed of 55 wpm.
- Strong communication and customer service skills, ensuring client satisfaction through proactive engagement and problem-solving.
- Ability to adapt to changing priorities and work flexible hours as needed.
- Capable of working independently while demonstrating initiative and aligning with office operations.
- Experience with administrative office equipment such as copiers and scanners.
- Client-focused approach with the ability to collaborate effectively within a diverse team.
- Willingness to accept feedback and communicate support needs effectively.
- Strong organizational skills with attention to detail and the ability to manage multiple priorities.
- Occasional overtime or weekend work may be necessary.
Dykema offers a competitive salary and benefits package, including transportation assistance. We foster a professional, diverse, and collaborative workplace where all employees can excel. Our work environment is business casual, and we are committed to providing equal employment opportunities to all qualified applicants.
EEO STATEMENT
Dykema is dedicated to ensuring equal employment opportunities for all individuals, regardless of age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable laws. We strive to accommodate known disabilities of qualified employees to perform essential job functions effectively.
