Office Administrator

4 days ago


Los Angeles, California, United States Fresh Form Draft Full time

Job Title: Office Administrator

Job Overview:

The Office Administrator will be responsible for managing the front desk, greeting visitors, and performing various administrative tasks. This role is ideal for someone who is personable, professional, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

  • Greeting and Welcoming: Greet and welcome visitors with a warm and professional demeanor, ensuring a positive first impression.
  • Phone and Mail Management: Answer and direct incoming phone calls to the appropriate departments or individuals, taking messages when necessary. Handle incoming and outgoing mail, packages, and deliveries, distributing them as needed.
  • Office Maintenance: Manage the reception area, ensuring it is clean, organized, and presentable at all times.
  • Scheduling and Coordination: Schedule and coordinate appointments, meetings, and conference rooms.
  • Administrative Support: Assist with administrative tasks such as data entry, filing, and maintaining office supplies inventory.
  • Client Support: Provide information and assistance to clients and visitors, addressing inquiries and directing them to the appropriate resources.
  • Event Planning: Support the coordination of office events and meetings, including logistics and catering arrangements.
  • Security and Access: Monitor and maintain office security by following procedures, controlling access, and issuing visitor badges.

Requirements:

  • Education: High school diploma or equivalent; additional education or certification in office administration is a plus.
  • Experience: Previous experience in a receptionist or customer service role is preferred.
  • Skills: Excellent communication skills, both verbal and written. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking abilities. Professional appearance and attitude. Ability to handle a busy work environment with a calm and composed demeanor.
  • Personal Qualities: Reliable, punctual, and able to work independently with minimal supervision.

Benefits:

  • Competitive Salary: A competitive salary is offered to the successful candidate.
  • Health and Wellness: Health, dental, and vision insurance are provided to support the well-being of our employees.
  • Retirement Plan: A 401(k) retirement plan with company match is available to help employees plan for their future.
  • Time Off and Holidays: Paid time off and holidays are offered to ensure a healthy work-life balance.
  • Professional Development: Opportunities for professional development and growth are available to support the career advancement of our employees.
  • Positive Work Environment: A positive and collaborative work environment is fostered to support the success of our employees.

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