Senior Office Administrative Manager

19 hours ago

Los Angeles, California, United States Gannett Fleming Full time
About the Role

Gannett Fleming is seeking a highly skilled and experienced Senior Office Administrative Manager to join our team in Los Angeles, CA. As a key member of our office, you will provide exceptional support to our senior management and staff, ensuring the smooth operation of our office environment.

Key Responsibilities
  • Maintain a welcoming and professional office environment for clients, visitors, and staff.
  • Manage company correspondence, including emails, mail, and packages.
  • Assist with timesheets, expense reports, and travel arrangements.
  • Order lunches and assist with staff and client meetings.
  • Receive and process vehicle mileage log entries.
  • Review office vendor-related expenses and process invoices.
  • Maintain office resources, including space plans, furniture, supplies, and office technology equipment.
  • Work with property management on office leasing matters, sustainability, security access, parking, and work order requests.
  • Support the Office Principal and be available for office business matters.
  • Assist in internal and external communications and respond to routine inquiries from employees and external entities.
  • Perform human resource duties, including new hire orientation, workspace setup, and termination tasks.
  • Lead internal activities and events, including the Employee Engagement & Citizenship Program (EECP).
  • Serve as the safety coordinator and crisis event administrative representative for supporting offices.
  • Keep all office manuals and pertinent office documentation updated.
  • Lead office sustainability programs.
  • Assist with the growth of the Administrative Learning Program.
  • Co-chair strategic initiative and quality committees.
  • Provide remote support to offices where administrative staff are not present.
  • Manage and lead one to two administrative staff.
Requirements
  • Bachelor's Degree preferred or related experience.
  • 10+ years of administrative experience.
  • Management, supervisory, and leadership experience.
  • Experience working with top leadership levels and interpreting company strategic goals.
  • Ability to work with virtual/distributed teams.
  • Highly proficient with Microsoft Office Suite/O365 applications.
  • Experience working with vendors and contract agreements.
  • Understanding of general accounting principles, including Accounts Payable.
  • Experience with facility/property management.
  • Elevated experience with hiring and onboarding processes and general Human Resources policies.
  • Excellent organizational skills, strong attention to detail, and ability to multitask and prioritize.
  • Excellent customer service skills.
  • Strong verbal and written communication skills.
About Gannett Fleming

Gannett Fleming is a global infrastructure solutions company with a focus on planning, design, technology, and construction management services. We are committed to delivering excellence to every client and every project, every day. Our team of highly qualified professionals is united in an unyielding commitment to innovation, thought leadership, and social responsibility.

What We Offer
  • Comprehensive benefits program, including medical, dental, vision, and life insurance.
  • Tax-deferred 401(k) savings plan.
  • Opportunity for incentive compensation for eligible positions.
  • Tuition reimbursement.
  • Access to internal and external training programs.
  • Support for active participation in professional organizations.
Equal Opportunity Employer

Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status, or other characteristics protected by law.

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