Chief Executive Officer Assistant

1 week ago

Medford, Oregon, United States Suffolk Credit Union Full time

About Suffolk Credit Union: We are more than just a financial service provider; we are a dedicated community focused on member satisfaction. Our commitment to treating individuals with respect and transparency sets us apart in the industry. We prioritize member needs by eliminating unnecessary fees and fostering a supportive environment.

Benefits of Working with Us:

  • Comprehensive health, dental, and vision insurance plans, including disability coverage and specialized options.
  • Attractive 401(k) plan with employer contributions, tuition reimbursement, and generous paid time off including holidays, sick leave, and personal days.
  • Programs aimed at employee wellness and assistance, promoting a healthy work-life balance.
  • Flexible spending accounts tailored to meet your lifestyle requirements.
  • Discounts on loans and financial services, along with opportunities to engage in community charitable activities.
  • Employee engagement initiatives such as holiday luncheons and themed events.

If you are a proactive and detail-oriented individual who excels in a fast-paced setting, we encourage you to consider this pivotal position.

Position Overview: We are in search of a highly organized and experienced Executive Assistant to provide support to the CEO and Board of Directors. The ideal candidate will possess extensive experience in assisting senior executives and demonstrate exceptional multitasking and prioritization abilities in a dynamic environment. Key responsibilities encompass taking comprehensive notes and minutes, preparing presentations, managing digital applications, and utilizing document management tools like DocuSign.

Core Responsibilities:

  • Deliver high-level administrative assistance to the CEO and Board members.
  • Oversee and maintain the schedules of executives, including appointments, meetings, and travel logistics.
  • Coordinate board and executive meetings, preparing agendas and drafting minutes.
  • Organize offsite meetings and special events.
  • Act as the primary liaison between the CEO, Board, and internal/external stakeholders.
  • Prepare and refine presentations, reports, and other documents for executive discussions.
  • Utilize document management tools for effective document handling and approvals.
  • Assist in the management and coordination of special projects and initiatives led by the CEO and Board.
  • Maintain confidential files and records, ensuring data security and accessibility.
  • Coordinate complex travel arrangements and logistics for events and conferences.
  • Foster and maintain strong relationships with key stakeholders, clients, and partners.

Essential Qualifications:

Qualified candidates should possess a high school diploma or equivalent certification. A minimum of ten (10) years of experience providing administrative support to executive leadership is required, with at least five years of experience in project management, report writing, and presentation preparation.

  • Strong capabilities in note-taking and minute preparation.
  • Proficiency in presentation software and digital applications.
  • Experience with document management tools such as DocuSign.
  • Exceptional organizational and multitasking skills.
  • Ability to effectively anticipate and address the needs of executives.

Embark on a fulfilling career and empower your potential with Suffolk Credit Union.

Suffolk Credit Union is an equal opportunity employer, committed to providing fair employment opportunities to all applicants and prohibits discrimination based on race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender, gender identity or expression, sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable laws.

The compensation range provided complies with state-specific laws. Factors influencing your actual pay rate may include your skills, years of experience, and other qualifications.

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