Chief Executive Officer's Administrative Partner

2 weeks ago

Medford, Oregon, United States Suffolk Credit Union Full time

About Suffolk Credit Union: We are a community-focused financial institution dedicated to treating individuals with respect and integrity. Our commitment to transparency and member satisfaction sets us apart in the industry, as we strive to eliminate unnecessary fees and prioritize the needs of our members.

Why Work With Us?

  • Comprehensive health, dental, and vision insurance plans, including disability and specialized coverage.
  • Generous 401(k) plan with employer contributions, tuition reimbursement, and paid time off, including holidays, sick leave, and personal days.
  • Wellness programs and support for maintaining a healthy work-life balance.
  • Flexible spending accounts tailored to meet your personal needs.
  • Discounts on loans and financial services, along with opportunities to engage in community service events.
  • Employee engagement activities, including holiday luncheons and themed celebrations.

If you are a detail-oriented professional who excels in a fast-paced environment, we encourage you to consider this vital position.

Position Overview: We are looking for a highly organized and experienced Executive Assistant to provide comprehensive support to the CEO and Board of Directors. The ideal candidate will have significant experience in supporting senior executives and will thrive in a dynamic setting, demonstrating exceptional multitasking and prioritization abilities. Key responsibilities include taking meticulous notes and minutes, preparing presentations, managing web applications, and utilizing document management tools like DocuSign.

Key Responsibilities:

  • Deliver high-level administrative assistance to the CEO and Board members.
  • Oversee and maintain the schedules of executives, including appointments, meetings, and travel logistics.
  • Coordinate board and executive meetings, including agenda preparation and minute-taking.
  • Organize offsite meetings and events.
  • Act as the primary liaison between the CEO, Board, and both internal and external stakeholders.
  • Prepare and refine presentations, reports, and documents for executive meetings.
  • Utilize tools such as DocuSign for effective document management and approvals.
  • Assist in the management and coordination of special projects and initiatives led by the CEO and Board.
  • Maintain confidential files and records, ensuring data security and accessibility.
  • Coordinate complex travel arrangements and logistics for events and conferences.
  • Build and sustain strong relationships with key stakeholders, clients, and partners.

Essential Qualifications:

Qualified candidates will possess a high school diploma or equivalent certification, along with a minimum of ten (10) years of experience providing administrative support to executive leadership. A minimum of five years of experience in project management, report writing, and presentation preparation is required.

  • Strong skills in note-taking and minute preparation.
  • Proficiency in presentation software and web applications.
  • Experience with document management tools such as DocuSign.
  • Excellent organizational and multitasking skills.
  • Ability to anticipate and effectively address the needs of executives.

Embark on a fulfilling career and empower your potential with Suffolk Credit Union.

Equal Employment Opportunity: Suffolk Credit Union is committed to providing equal employment opportunities to all applicants and prohibits discrimination of any kind based on race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, and related conditions), gender identity or expression, sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable laws.

The compensation range provided is in compliance with state-specific laws. Factors that may influence your actual pay rate include your specific skills, years of experience, and other qualifications.

Job Posted by ApplicantPro

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