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Senior Executive Support Specialist

2 months ago

Medford, Oregon, United States Atrium Staffing Services Ltd. Full time
About Atrium Staffing Services Ltd.:

Your contributions are significant. As a people-focused organization, we cultivate a collaborative, high-performance, and innovative atmosphere where your skills are appreciated, and your successes are acknowledged. Become part of an inclusive workforce.

Client Overview:

Our client, a prominent financial services firm located in a bustling urban center, is seeking to enhance their team with an Executive Assistant.

Compensation:

$32/hr

Position Overview:

The ideal candidate for the Executive Assistant role will deliver extensive support to senior financial leaders, showcasing outstanding organizational abilities, meticulous attention to detail, and a strong dedication to confidentiality and discretion. The Executive Assistant will aid in the preparation and structuring of high-level presentations and documentation.

Key Responsibilities of the Executive Assistant:
  • Oversee executive calendars, arrange appointments, and facilitate meetings
  • Draft and disseminate executive communications and reports
  • Organize and maintain records of meetings, notes, and other relevant information
  • Coordinate travel logistics, including booking flights, accommodations, and transportation
  • Compile and analyze data to assist in decision-making processes
  • Manage confidential and sensitive information with the highest level of discretion
  • Communicate with clients, vendors, and colleagues to ensure seamless operations
  • Oversee office logistics, including supplies and equipment management
Qualifications for the Executive Assistant:
  • Demonstrated experience as an Executive Assistant within a financial services environment
  • Exceptional organizational, communication, and interpersonal skills
  • Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint)
  • Familiarity with financial industry practices, regulations, and terminology
  • Ability to prioritize and manage multiple tasks in a dynamic environment
  • Strong attention to detail and commitment to maintaining confidentiality
  • Knowledge of financial software and data analysis tools is preferred
Educational Requirements:
  • A Bachelor's degree in Business Administration or a related field is required
Benefits:
  • Atrium Care Package available, upon eligibility. (Including healthcare plans, discount programs, and paid time off)
As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation, and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship, or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 147744