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Senior Administrative Officer

2 months ago

Bethesda, Maryland, United States General Dynamics Full time
Key Responsibilities
Location: USA MD Bethesda - Customer Proprietary (MDC240)
Employment Type: Full time
Job Reference: RQ174545

Requisition Type: Regular

Required Clearance Level: Top Secret SCI + Polygraph

Clearance Level Eligibility: Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

Job Family: Business Administration

Qualifications:

Essential Skills:
Administrative Processes, Microsoft Office Suite, Office Management, Status Reporting, Task Coordination
Certifications:

Experience:
5+ years of relevant experience
US Citizenship Required:
Yes

Position Overview:

HOW A SENIOR ADMINISTRATIVE OFFICER WILL CONTRIBUTE
  • Act as the main point of contact and action officer for the office, providing comprehensive administrative support to senior executives through a variety of complex and routine tasks, including follow-up tracking and coordination through approval processes.
  • Serve as a liaison with senior executive staff across various agencies, ensuring alignment of attendance and briefing materials.
  • Plan, organize, and execute meetings, conferences, and off-site events; may participate as a recorder or note-taker, and may present administrative support-related information.
  • Manage travel arrangements, coordinate itineraries, and support travel-related needs, including passport and visa requirements.
  • Oversee daily administrative operations for the component.
  • Monitor and coordinate task completion among other contractors within the component.
  • Develop and maintain Standard Operating Procedures for the component.
  • Draft and edit correspondence, briefings, and presentations for senior executive review.
  • Demonstrate the ability to manage multiple critical deadlines simultaneously.
  • Conduct quality checks on all materials prepared for senior executive review and/or signature.
  • Collaborate with component staff to create read-ahead materials and briefing books to prepare senior executives for various engagements.
  • Research and retrieve data from databases as needed.
  • Review incoming correspondence, summarize key issues, and ensure timely responses.
  • Arrange all travel logistics, both domestic and international, and prepare expense documentation related to executive travel.
  • Gather budget requirements and monitor spending plans associated with projects or functions.
  • Provide backup support within component divisions as necessary.
QUALIFICATIONS FOR SUCCESS
  • Active Top Secret/SCI with Polygraph clearance is required.
  • Bachelor's degree in Business Administration or related field.
  • Five (5) years of senior administrative experience supporting Deputy Directors, CEOs, or SES-level executives.
  • Exceptional communication skills with proven experience in drafting and editing correspondence and briefings for senior executives.
  • Ability to interpret and apply established policies and procedures to unique situations.
  • Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook).
  • Strong knowledge of SharePoint applications.
  • In-depth understanding of administrative processes within the Intelligence Community.
  • Ability to maintain confidentiality and exercise discretion.
  • Basic knowledge of Project Management principles to effectively plan and coordinate administrative support.
PREFERRED QUALIFICATIONS
  • Proven ability to cultivate a professional network across organizational boundaries.
  • Ten (10) years of progressively responsible administrative experience working directly for high-level management.
WHAT GENERAL DYNAMICS OFFERS
  • 401K plan with company matching contributions.
  • Comprehensive health and wellness benefits.
  • Dedicated internal mobility team to assist in career development.
  • Opportunities for professional growth, including education and certification support.
  • Access to cutting-edge technology for continuous learning.
  • Generous paid vacation and holiday policies.