Personnel Administration Coordinator

2 weeks ago

Centreville, Alabama, United States Cahaba Medical Care Foundation Full time
Job Overview

Position: Human Resources Assistant

Reports to: HR Manager

Company Background: Cahaba Medical Care Foundation is dedicated to serving diverse and underserved communities by providing comprehensive health services, including medical, pharmacy, dental, and behavioral health. As a Level 3 Patient-Centered Medical Home and Joint Commission accredited organization, we prioritize the integration of behavioral health and primary care, ensuring high-quality care in a dynamic environment.

Role Purpose: The Human Resources Assistant plays a vital role in supporting the HR department's operations. Responsibilities typically encompass recruiting, onboarding, and training personnel, as well as enhancing employee welfare programs. The assistant also manages payroll, maintains employee records, and ensures the HR department functions efficiently on a daily basis.

Key Responsibilities:

  • Assist the HR Director and HR Manager as required.
  • Organize and maintain both physical and digital employee records.
  • Prepare and edit various documents, including reports and presentations.
  • Support overflow tasks as directed by the HR Manager.
  • Manage multiple spreadsheets and administrative duties, including employee database maintenance.
  • Track employee attendance and manage leave records.
  • Assist in policy development, recruitment, and salary administration.
  • Post job openings online, screen candidates, and schedule interviews.
  • Coordinate orientation and training sessions for new hires.
  • Facilitate effective communication with employees and address their inquiries promptly.
  • Provide comprehensive administrative support to the HR team.
  • Serve as a reliable information source for employees regarding payroll and benefits.
  • Assist in recruiting efforts, including resume reviews and interview scheduling.
  • Organize onboarding processes and training assignments.
  • Compile and maintain up-to-date employee documentation and records.
  • Support the HR manager in developing and communicating policies and updates.
  • Manage the departmental email account, responding to employee inquiries professionally.
  • Monitor employee attendance, PTO, and assist with payroll documentation.
  • Ensure a safe and supportive workplace by addressing employee concerns effectively.
  • Recruit and onboard candidates who align with our organizational values.
  • Act as a liaison between the HR department and staff.
  • Develop policies that foster a positive workplace culture.

Qualifications:

  • Strong organizational, interpersonal, and communication skills.
  • Proficient in Google Apps and Microsoft Office Suite.
  • Willingness to assist with daily HR tasks.
  • Flexibility to travel to various locations as needed.
  • Meticulous attention to detail.
  • Experience in administrative functions, including data entry and record keeping.
  • Team-oriented with a collaborative spirit.
  • Professionalism in handling confidential information and employee matters.
  • Technologically savvy with the ability to learn new software quickly.
  • Occasional travel may be required.

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