Senior Executive Administrative Partner

2 weeks ago

Los Angeles, California, United States ESR Healthcare Full time

Experience Level:
Associate
Experience Required: 5 Years
Education Level: Bachelor's Degree
Job Function: Administrative

Industry:
Entertainment
Pay Rate: View hourly pay rate
Total Positions: 1
Relocation Assistance: No
Visa: Only US Citizens and Green Card Holders

Position Overview:


The role involves providing exceptional executive administrative support to the President of ESR Healthcare, encompassing extensive schedule management, travel coordination, expense processing, and handling sensitive communications. The Executive Assistant will collaborate closely with the Operations Specialist to ensure comprehensive support for the President.


Key Responsibilities:

  • Manage a complex and meticulously detailed calendar.
  • Prioritize meeting requests and associated logistics effectively.
  • Handle a high volume of emails with professionalism.
  • Coordinate intricate senior-level internal and external meetings.
  • Draft professional correspondence.
  • Arrange a high volume of domestic travel logistics.
  • Book travel including flights, accommodations, transportation, and dining.
  • Maintain the travel database.
  • Process monthly expense reports using Concur.
  • Handle invoices and purchase orders efficiently.
  • Track and manage various subscriptions and dues.
  • Research and procure gifts as needed.
  • Organize catering for in-office events.
  • Engage with high-level business leaders professionally.
  • Maintain office supplies and resources.
  • Assist with cross-departmental projects as required.
  • Support special projects, research, and information compilation.
  • Contribute to company-wide events.
  • Send out multiple reminders daily.
  • Maintain the database for operations.

Essential Skills:

  • Ability to multitask and prioritize effectively with a strong follow-through.
  • Exceptional attention to detail and organizational skills.
  • Strong interpersonal skills while maintaining confidentiality.
  • Act as a liaison between executives and various stakeholders.
  • Excellent listening and communication abilities.
  • Proficient in Google Workspace.

Requirements:

  • Collaborative team player.
  • Outstanding administrative, critical reasoning, and problem-solving skills.
  • Significant experience in providing senior executive administrative assistance (5+ years preferred).
  • Experience supporting high-level executives in the Media or related sectors.
  • Detail-oriented and process-driven.
  • Thrive in a dynamic, high-energy, and results-oriented environment.
  • Demonstrate confidentiality and adaptability to changing responsibilities.
  • Excellent written and verbal communication skills.
  • Strong interpersonal and diplomatic abilities.
  • Effective time management skills to prioritize competing deadlines.
  • Self-motivated, resourceful, and proactive.
  • Proficient in researching and compiling data, reports, and presentations for executives.
  • Ability to handle sensitive and confidential information discreetly.
  • Proficient computer skills, particularly in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Willingness to travel as necessary.
  • Must have the legal right to work in the United States.

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