Senior Executive Administrator

2 weeks ago


Los Angeles, California, United States Regal Executive Search Full time

Position Overview:
We are seeking a highly skilled Senior Executive Administrator to support a key member of a prestigious Law Firm with a focus on entertainment law.

This established firm is recognized for its excellence, and the ideal candidate will serve as both a professional and administrative support.


Key Responsibilities:
  • Manage calendars, including scheduling calls, meetings, and social engagements.
  • Handle incoming calls and maintain an organized phone log, updating contacts as necessary.
  • Document discussions by taking notes during calls to capture proposals, counter proposals, and deal terms.
  • Facilitate the sending of agreements to clients for signatures and track their status, including payments when required.
  • Assist in coordinating onboarding paperwork, often collaborating with business managers.
  • Organize and maintain both physical and digital files.
  • Oversee personal document management related to investments.
  • Monitor and respond to emails promptly and professionally.
  • Manage incoming mail efficiently.
  • Engage with clients, addressing their inquiries and concerns.
  • Coordinate travel arrangements as needed.
  • Occasionally draft formal communications, including emails, memos, and letters.
  • Conduct research assignments as required.

Qualifications:
Minimum of 5 years of experience as an Executive Administrator supporting C-Level executives in the entertainment sector or a partner in an entertainment law firm. A Bachelor's Degree is required, with a Master's Degree or JD being advantageous.



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