Senior Executive Administrator
2 weeks ago
Position Overview:
We are seeking a highly skilled Senior Executive Administrator to support a key member of a prestigious Law Firm with a focus on entertainment law.
This established firm is recognized for its excellence, and the ideal candidate will serve as both a professional and administrative support.
Key Responsibilities:
- Manage calendars, including scheduling calls, meetings, and social engagements.
- Handle incoming calls and maintain an organized phone log, updating contacts as necessary.
- Document discussions by taking notes during calls to capture proposals, counter proposals, and deal terms.
- Facilitate the sending of agreements to clients for signatures and track their status, including payments when required.
- Assist in coordinating onboarding paperwork, often collaborating with business managers.
- Organize and maintain both physical and digital files.
- Oversee personal document management related to investments.
- Monitor and respond to emails promptly and professionally.
- Manage incoming mail efficiently.
- Engage with clients, addressing their inquiries and concerns.
- Coordinate travel arrangements as needed.
- Occasionally draft formal communications, including emails, memos, and letters.
- Conduct research assignments as required.
Qualifications:
Minimum of 5 years of experience as an Executive Administrator supporting C-Level executives in the entertainment sector or a partner in an entertainment law firm. A Bachelor's Degree is required, with a Master's Degree or JD being advantageous.
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