Executive Administrative Assistant
1 month ago
Company Information
For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300 venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.
Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.
If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer
Job Summary
The Executive Administrative Assistant will provide administrative support to the Legal Department. This position will specifically support the Senior Vice President & General Counsel, Legal while overseeing all aspects of office operations.
Essential Functions
- Maintain calendar, schedule appointments and meetings, answer phones for Senior Vice President & General Counsel, Legal and other members of legal department
- Compile communication wrap up reports. Assist with other communication related projects.
- Process legal bills for payment.
- Make travel arrangements and prepare monthly expense reports.
- Order department supplies and subscriptions, submit invoices for payment, and tracks expenses. Order business cards, submit work orders and telecom requests. Maintain copier, fax and printers as needed.
- Maintain general daily office operations, book conference rooms and coordinate any audio visual and catering needs. Open, prioritize, respond, and/or re-direct confidential and non-confidential mail and electronic communications as appropriate.
- Assist with fulfillment of charitable sponsorship requests such as submitting journal ads and facilitating the donation of auction items
- Develop, monitor, and update legal contracts lists and assist with maintaining legal filing system.
- High School Diploma or its equivalency (BA/BS Degree Preferred)
- 0-2 years Related administrative experience supporting an executive
- Proficient with Microsoft Office Products (Word, Excel, PowerPoint, Outlook)
- Proficient with mobile and social media platforms
- Strong verbal and written communication skills and able to interact will all levels of the organization
- Must be highly organized and demonstrate attention to detail
- Good interpersonal skills and experience managing an executive's calendar(s)
- Maintain a sense of urgency with an ability to meet tight deadlines; able to maintain the confidentiality of highly sensitive information; must be a self-starter with the ability to work with minimal supervision
- Ability to work extended hours and/or weekends to provide support to a project and/or executive
- Must be able to think creatively and pay close attention to detail
- Passion for sports and/or entertainment is preferred
- Current Notary Public license is preferred
AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.
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