Senior Administrative Coordinator

2 weeks ago

Los Angeles, California, United States Boldly Remote Staffing Full time
Full-Time Senior Administrative Coordinator (Remote)
Compensation ranges from $27 to $30 per hour, with regular salary increases throughout your employment.

Additionally, you will enjoy a comprehensive benefits package that includes medical, dental, vision, and life insurance, with Boldly covering 100% of the premium. Other benefits include a 401k plan with employer matching, paid time off, and more (see full details below).

Are you an enthusiastic, compassionate, and exceptionally skilled administrative professional? If so, Boldly is eager to connect with you We are in search of full-time team members to provide support to established Fortune 500 companies, non-profit organizations, senior executives, and successful entrepreneurs as they strive to make a significant impact.

About the Role
As a Senior Administrative Coordinator and a member of the Boldly team, you will be essential in delivering outstanding administrative assistance. You will have the opportunity to select the clients you support based on shared values and personal preferences.

These are long-term roles where you will foster meaningful partnerships with the executives you assist while gaining invaluable experience across various sectors.

Your work will be entirely remote and flexible, with no evening or weekend hours required. This full-time position necessitates your availability for 40 hours each week during standard business hours.
As a Senior Administrative Coordinator, your professional expertise will be applied to a diverse array of tasks, including:
- Managing appointment schedules and calendars
- Organizing and coordinating meetings, conferences, and travel arrangements
- Arranging travel logistics, including flights and accommodations
- Optimizing the executive's time by reviewing, researching, and directing correspondence; drafting letters and documents; gathering and analyzing information; initiating phone calls on their behalf
- Overseeing multiple email accounts for executives
- Handling expense management
- Providing customer and supplier support
- Other administrative responsibilities as required
About You

You possess a minimum of 7 years of experience in a senior administrative support role, where you have provided assistance as an executive coordinator in a fast-paced environment supporting multiple high-level executives.

At this stage in your career, your primary goal is to join a fully remote organization that values workplace flexibility and fosters a culture of respect, kindness, and transparency.

You are a collaborative team player with excellent communication skills and a positive attitude, genuinely invested in helping others succeed.

You take immense pride in the quality of your work; you are proactive, adaptable, tech-savvy, results-oriented, and meticulous about details, all while maintaining a cheerful demeanor.

Required Skills and Experience:
- At least 7 years of direct experience as an executive coordinator or senior administrative assistant to one or more executives (general administrative experience in another role will not qualify)
- A minimum of 4 years of experience in calendar management, including coordinating meetings, appointments, and schedules for executives
- At least 2 years of experience in coordinating executive travel, including flights, lodging, and ground transportation
- A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
- Advanced proficiency in online software such as Google Workspace, Office 365, Zoom, and other widely used productivity tools
- Ability to multitask effectively and prioritize work as necessary
- Highly organized with exceptional time management skills
- Quick learner of new tools
- Excellent interpersonal communication skills
- Strong writing abilities
- Capability to work independently and thrive under deadline pressure
- Solution-oriented mindset

Benefits You'll Appreciate as a Full-Time Employee:
- W2 employment status
- Comprehensive medical, dental, vision, and life insurance, with Boldly covering 100% of the premium
- 401k plan with employer matching
- Paid time off, including vacation and sick leave
- Paid holidays
- Paid parental leave
- Technology stipend
- Ongoing mentoring and support from your Boldly Team Leader to ensure your success with clients
About Our Culture

We believe in the possibility of a fulfilling career that harmonizes with your personal responsibilities and life choices.

Our diverse team of administrative professionals includes parents, military spouses, caregivers, and individuals with unique life circumstances where remote work, whether part-time or full-time, and flexible scheduling is essential.

Creating a thriving company culture where everyone feels a sense of belonging and enjoys their work is our top priority.

As a woman-owned business, we understand the challenges faced by women and minorities in the workplace and are dedicated to fostering a diverse, equitable, and inclusive environment for all.

Since our inception in 2012, we have been experts in leading and succeeding in a remote work setting.
As a premier administrative support company, we set the benchmark for remote professionals.

We have proudly been recognized as a Great Place to Work for five consecutive years, and our accolades include being named by Fortune Magazine as one of the "50 Best Small Workplaces" and by Entrepreneur Magazine in their Entrepreneur 360 List as one of the "Best Entrepreneurial Companies in America." Additionally, we have been acknowledged by Color Magazine as a top Inclusive Workplace.

Military Friendly has recognized us as one of the Top 10 Military Spouse Friendly Employers, and FlexJobs has named us a Top 100 Company to watch.

We are also accredited by Flexa as a genuinely flexible employer.
For more information about our company culture and to hear from team members about their experiences in diverse and enriching roles, please visit our jobs page.

Please note that the qualifications outlined in this job description represent the minimum requirements to join our team of premium administrative professionals, and we cannot consider any applicant who does not meet the 7-year experience threshold.

Furthermore, Boldly regards LinkedIn as the cornerstone of your professional online presence, and we require all candidates wishing to apply to maintain an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and acknowledge that their unique situations present significant employment challenges.

We recognize that military families often face frequent relocations, and we strive to support them by minimizing barriers that may impede their employment.

If you are a military spouse with diverse experience, please ensure your detailed resume clearly demonstrates how your background aligns with the specified requirements.

By understanding your experience, we can better evaluate how your qualifications match our open position.

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