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Senior Executive Coordinator

2 months ago

Los Angeles, California, United States Apex Full time
Join Apex as a Senior Executive Coordinator

Apex is at the forefront of addressing the critical demands within the aerospace sector. As the landscape of space exploration evolves, we are witnessing an unprecedented surge in companies launching payloads into orbit.

This remarkable increase in launch opportunities, coupled with decreasing costs, has created a significant demand for commercial spacecraft platforms, commonly referred to as satellite buses.

Our satellite buses are engineered to accommodate the payloads of our clients and are launched aboard various vehicles. At Apex, we leverage a unique blend of software, vertical integration, and manufacturing expertise to produce these satellite buses at scale.


Our mission:
To enable advancements in society through our spacecraft, which support applications ranging from earth observation to communication and beyond.

We invite you to become a part of our journey in providing humanity with access to the cosmos.

As a Senior Executive Coordinator, you will play a pivotal role in ensuring seamless operations while supporting our CEO and other key executives.

Your position will involve both internal and external interactions, demanding exceptional attention to detail and outstanding communication abilities. Your capacity to maintain organization and prioritize requests will be crucial to the success of our team.


Key Responsibilities:
  • Oversee daily schedules for our CEO, CTO, and other Apex leadership.
  • Manage responses to internal and external meeting invitations.
  • Assist with special initiatives for the organization and/or clients.
  • Coordinate travel arrangements, accommodations, itineraries, and all related correspondence.
  • Handle expense management.
  • Serve as the primary contact for external visitors.
  • Organize and facilitate external meetings.
  • Support the planning of company events, meetings, and team-building activities.

Qualifications:
  • U.S. Person status is required due to access to export-controlled data.
  • A minimum of 5+ years of administrative experience supporting senior executives in a corporate setting is preferred.
  • Exceptional written, verbal, and interpersonal communication skills.
  • Ability to engage professionally with high-level executives, clients, employees, and business partners.
  • Strong organizational and time management capabilities.
  • Proven track record of managing multiple tasks and priorities while delivering high-quality results.
  • Demonstrated curiosity and a commitment to understanding company objectives.
  • Adaptability to handle constant change.
  • Proficient in managing confidential and sensitive information professionally.
  • Meticulous attention to detail and accuracy.
  • Strong skills in Microsoft Office Suite.
  • Experience scheduling meetings across various time zones.
  • Background in planning and booking international travel.
  • Experience in managing executive expense reports.

Benefits:

Apex is dedicated to fostering a work environment that our employees look forward to each day. Our team members appreciate working at Apex, and we strive to ensure you will too.

  • Equity opportunities: share in the success of Apex through equity participation.
  • Comprehensive healthcare, dental, vision, and life insurance plans, with the primary premium largely covered.
  • Generous PTO package promoting employee well-being.
  • Competitive 401(k) plan with matching contributions.
  • Parental leave for both mothers and fathers.
  • Daily lunch provisions, unlimited snacks, and regular office gatherings.
  • A personalized workspace equipped with the tools you need to maximize productivity.
  • A collaborative office environment filled with exceptional colleagues and social events.
Equal Opportunity Employer:

Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All candidates and employees are evaluated based on merit, qualifications, and performance, without discrimination based on race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.