Chief Operating Officer's Executive Support Specialist

2 weeks ago

Waltham, Massachusetts, United States Qlik Full time

Why Choose Qlik?

Qlik stands as a leader in the data analytics sector, recognized by Gartner for over a decade. We empower organizations to transform intricate data environments into actionable insights, facilitating strategic business success.

With a clientele exceeding 40,000 worldwide, our offerings harness advanced AI and machine learning capabilities, enhancing decision-making processes and accelerating outcomes.

Our expertise lies in providing integration and governance solutions that seamlessly connect diverse data sources, while our real-time analytics reveal hidden trends, enabling teams to tackle complex challenges and capitalize on new opportunities.

The Role of Executive Assistant

As the Executive Assistant to the Chief Operating Officer, you will play a crucial role in ensuring smooth operations and effective communication within the organization.

Your primary responsibility will be to assist the COO in various tasks, ensuring efficiency in meetings, projects, and daily operations. Your exceptional organizational skills and communication abilities will be vital in managing the dynamic demands of our high-performance environment. Additionally, you will support key leaders within the COO's team in achieving their organizational goals.

What Makes This Position Unique?

Join a dedicated team focused on customer success. You will be at the center of pivotal activities, coordinating essential meetings, organizing company-wide events, and managing communications that influence the future direction of Qlik.

This position offers a rare opportunity to collaborate closely with senior leadership, providing insights into the strategic operations of a leading data software company. The diverse range of responsibilities and the dynamic nature of the role ensure that each day presents new challenges and opportunities.

Your Impact Will Include:

  • Maintaining and prioritizing the COO's calendar to optimize time management and focus on strategic initiatives.
  • Managing communications for the COO, addressing emails and interactions with professionalism and urgency.
  • Coordinating significant meetings and events, ensuring smooth logistics and impactful outcomes.
  • Overseeing travel arrangements and expenses with a focus on fiscal responsibility and proactive planning.
  • Facilitating cross-departmental collaboration to enhance communication and teamwork.
  • Protecting confidential information, upholding the highest standards of discretion and trust.
  • Assisting with project management and documentation to ensure follow-through on action items.
  • Providing support to the COO's leadership team as required.

We Are Looking For:

  • A self-motivated individual with a results-driven mindset and a strong sense of urgency.
  • Exceptional organizational and multitasking skills, along with strong project and event management capabilities.
  • A proactive and flexible approach, combined with a high degree of professionalism.
  • A collaborative mindset with a customer-centric attitude.
  • Experience in supporting executives within a SaaS or technology-focused organization.
  • Strong initiative and independence in managing responsibilities.
  • Excellent written and verbal communication skills, with the ability to build relationships at all levels.
  • Experience in crafting internal and external communications, including announcements.
  • Proficiency in preparing executive presentations and slide decks.
  • A background in fast-paced, high-performance environments.
  • A Bachelor's Degree or equivalent professional experience.

More About Qlik

At Qlik, we offer genuine career progression pathways and mentoring programs, fostering a culture of innovation, collaboration, and openness. We value diversity and inclusivity in our workplace, and we encourage participation in our Corporate Responsibility Employee Programs.

Qlik is an Equal Opportunity/Affirmative Action Employer, committed to a diverse and inclusive workplace.

  • Senior Executive Administrator

    2 weeks ago

    Waltham, Massachusetts, United States BostonGene Full time

    Position OverviewAs BostonGene continues to expand, we are in search of a Senior Executive Administrator to provide essential support to our Chief Medical Officer, Chief Science Officer, Head of Sales, and other senior executives within the laboratory. This role encompasses a variety of advanced administrative responsibilities that require extensive...

  • Senior Executive Administrator

    2 weeks ago

    Waltham, Massachusetts, United States BostonGene Full time

    Position OverviewAs BostonGene continues to expand, we are seeking a Senior Executive Administrator to provide high-level support to our Chief Medical Officer, Chief Science Officer, Head of Sales, and other key executives. This role encompasses a variety of advanced administrative tasks that require extensive experience in supporting senior leadership...

  • Senior Executive Assistant

    2 weeks ago

    Waltham, Massachusetts, United States Ophthalmic Consultants of Boston Full time

    Job OverviewOphthalmic Consultants of Boston (OCB) is seeking a highly skilled Senior Executive Assistant to provide exceptional administrative and organizational support to the executive leadership team. This pivotal role involves working closely with the Chief Operating Officer (COO) and other senior executives, ensuring the smooth operation of the...

  • Office Operations Manager

    2 weeks ago

    Waltham, Massachusetts, United States More Than Words Full time

    Administrative ManagerMore Than Words (MTW) is seeking a skilled and dedicated Administrative Manager to enhance our operational efficiency. The successful candidate will play a pivotal role in supporting the Administrative and Human Resources divisions, particularly in managing recruitment efforts for adult staff roles. This is a full-time, exempt position...

  • Office Operations Manager

    2 weeks ago

    Waltham, Massachusetts, United States More Than Words Full time

    Administrative ManagerMore Than Words (MTW) is seeking a skilled and dedicated Administrative Manager to enhance our operational efficiency. The successful candidate will play a crucial role in supporting the Administrative and Human Resources departments, focusing on the recruitment processes for adult staff roles. This is a full-time, exempt position...

  • Chief of Staff

    4 days ago

    Waltham, Massachusetts, United States Apellis Full time

    Job SummaryWe are seeking a highly skilled and experienced Chief of Staff to join our Medical Affairs team at Apellis Pharmaceuticals. As a key advisor to the Chief Medical Officer (CMO), you will play a critical role in setting and delivering the overarching Medical Affairs strategic plan and accountable to directly support defined operational and strategic...

  • Facilities Operations Specialist

    1 week ago

    Waltham, Massachusetts, United States TEKsystems Full time

    Career Opportunity: Facilities Operations SpecialistWe are seeking a dedicated professional to enhance our facilities management.Position Overview:Accountable for delivering outstanding facility services and administrative assistance to guarantee client satisfaction.Key Responsibilities:Provide exceptional service to both internal and external...

  • Chief Building Operations Manager

    2 weeks ago

    Waltham, Massachusetts, United States CBRE Group, Inc. Full time

    About the Role:As a CBRE Chief Building Engineer Supervisor, you will oversee the team responsible for planning, coordinating, and managing ongoing maintenance and repair operations for a facility, a campus, or a portfolio of buildings.This position is part of the Engineering and Technical Services function, providing support, preventive maintenance, and...

  • Chief Building Operations Manager

    2 weeks ago

    Waltham, Massachusetts, United States CBRE Group, Inc. Full time

    About the Role:As a CBRE Chief Building Engineer Supervisor, you will oversee the team responsible for planning, coordinating, and managing ongoing maintenance and repair operations for a facility, a campus, or a portfolio of buildings.This position is part of the Engineering and Technical Services function, providing support, preventive maintenance, and...

  • Chief Engineer

    2 months ago

    Waltham, Massachusetts, United States Cushman Wakefield Multifamily Full time

    Job Title Chief Engineer Job Description Summary Lead, execute and monitor initiatives related to ensuring the efficient operation and maintenance of the mechanical, electrical, plumbing, elevator and energy management controls systems in assigned portfolio. Job Description Essential Functions: Ensure the proficient operation and maintenance of all...

  • Technical Support Specialist

    2 weeks ago

    Waltham, Massachusetts, United States Stellar Consulting Solutions, LLC Full time

    Job Title: Technical Support SpecialistCompany: Stellar Consulting Solutions, LLCJob Overview:The Technical Support Specialist will be responsible for assisting end users with a range of computing challenges.Key Responsibilities:Provide assistance to users on various computing issues.Identify, troubleshoot, and resolve user-related technical problems.Deliver...

  • Clinical Operations Strategy and Innovation Leader

    2 weeks ago

    Waltham, Massachusetts, United States Miltenyi Biomedicine, Inc. Full time

    Job SummaryWe are seeking a highly experienced and skilled Clinical Operations Strategy and Innovation Leader to join our team at Miltenyi Biomedicine, Inc. As a key member of our leadership team, you will be responsible for providing strategic oversight and guidance to our Biomedicine Clinical Operations team to ensure the successful execution of clinical...

  • Front Office Operations Supervisor

    2 weeks ago

    Waltham, Massachusetts, United States HEI Hotels & Resorts Full time

    Overview of the RoleWe are seeking a dedicated professional to assist the Front Office Manager in managing the daily operations of the Front Office. The primary objective is to enhance guest satisfaction, provide exceptional service, and comply with corporate and franchise standards while meeting financial targets.Ensure smooth guest check-in, check-out,...

  • Front Office Operations Supervisor

    2 weeks ago

    Waltham, Massachusetts, United States HEI Hotels & Resorts Full time

    Overview of the RoleWe are in search of a proficient professional to assist the Front Office Manager in managing the operations of the Front Office. The primary objective is to guarantee guest satisfaction, provide exceptional service, and comply with corporate and franchise standards while meeting financial targets.Ensure seamless guest check-in, check-out,...

  • Executive Assistant

    6 days ago

    Waltham, Massachusetts, United States Beacon Hill Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our senior leadership team. As an Executive Assistant, you will be responsible for managing complex calendars, coordinating travel arrangements, and handling confidential information with discretion.Key Responsibilities:Manage senior executives'...

  • Technical Support Specialist

    1 week ago

    Waltham, Massachusetts, United States Stellar Consulting Solutions, LLC Full time

    Job Title: Technical Support SpecialistCompany: Stellar Consulting Solutions, LLCJob Overview:The Technical Support Specialist will be responsible for assisting end users with a range of computing challenges.Key Responsibilities:Provide assistance to users on various technical issues.Identify, troubleshoot, and resolve user-related computing problems.Deliver...

  • Culinary Operations Manager

    2 weeks ago

    Waltham, Massachusetts, United States Business Executive Coach Full time

    Position OverviewAs the Culinary Operations Manager, you will serve as the representative of Business Executive Coach for your culinary team and clients. Your role involves leading a dedicated team while efficiently managing culinary and operational functions in accordance with established guidelines, health regulations, and company standards.Success...

  • Senior Vice President, Clinical Operations and Strategic Innovation

    2 weeks ago

    Waltham, Massachusetts, United States Miltenyi Biotec Full time

    Are you prepared to engage in the personalized medicine evolution? Miltenyi Biomedicine, a pioneering division of the Miltenyi Biotec family, is dedicated to delivering tailored cancer therapies and regenerative treatments to patients globally. Our organization plays a vital role in bridging the gap between laboratory research and patient care, ensuring that...

  • Product Support Specialist

    4 days ago

    Waltham, Massachusetts, United States Convergent Dental Inc Full time

    Job DescriptionConvergent Dental Inc. is a leading provider of innovative dental solutions. We are seeking a highly motivated and detail-oriented Product Support Specialist to join our team.Key Responsibilities:Provide exceptional customer support to dentists, dental assistants, and front office managers, ensuring timely resolution of technical...

  • IT Operations Lead

    2 weeks ago

    Waltham, Massachusetts, United States Maitsys Full time

    Maitsys is seeking a meticulous and proactive IT Operations Lead with a strong emphasis on desktop support to oversee our IT operations team. This position is crucial for maintaining the efficiency of our desktop environment, delivering technical assistance to users, and managing the overall IT infrastructure operations. The ideal candidate will merge...