Office Operations Coordinator

2 weeks ago

Dover, Delaware, United States DelDOT Full time

Introduction

Make a Difference with DelDOT

At the Delaware Department of Transportation (DelDOT), our mission is to enhance the quality of life for Delaware residents by ensuring safe and efficient transportation systems. We are committed to fostering community well-being and providing essential services to our citizens.

We offer a variety of career opportunities and are focused on attracting and retaining talented individuals who are eager to contribute positively to their community. DelDOT is an excellent place to begin your professional journey.

Summary Statement

The Office Operations Coordinator is responsible for welcoming visitors to the department. The individual will engage directly with the public at the reception area, providing essential information (such as documents, brochures, and case details) and evaluating customer needs for further assistance. Responsibilities include managing incoming and outgoing correspondence, digitizing and cataloging documents within the DelDOT system, and offering clerical support to various staff members.

Essential Functions

The essential functions listed below are core responsibilities common to all roles within this classification and are not intended to be an exhaustive list of all duties for any one position.

Implements agency policies, regulations, and procedures while managing and processing information. Develops official agency documents; maintains databases using software such as Access; creates and manages spreadsheets; and prepares presentations using various software tools. Acts as a liaison between the public, clients, agency personnel, and others to disseminate information and clarify agency services and regulations. Ensures effective coordination of operational activities. Establishes monitoring systems and follows up to guarantee the resolution of issues. Gathers, organizes, and drafts technical and administrative materials for public information or departmental purposes. Collects and compiles data to generate reports and provide necessary documentation. Evaluates routine operational practices and suggests improvements for efficient office functioning. Maintains organized data and filing systems to ensure accurate and easily accessible documentation of operations and projects. May supervise or oversee junior staff members.

Job Requirements

Candidates for the Office Operations Coordinator position must demonstrate competence in the following areas:

A minimum of six months of experience in coordinating office functions, including planning meetings, tracking workflows, composing notes, and providing customer service. A minimum of six months of experience in document management, including reviewing records for accuracy and compliance with regulations. A minimum of six months of experience using standard office software for word processing, spreadsheets, or databases. A minimum of six months of experience utilizing an automated information system for data entry, updates, and reporting.

Conditions of Hire

This position is part of a classification represented by a labor organization that has been elected by employees for collective bargaining and other employment terms, in accordance with applicable laws.

A satisfactory criminal background check is required as a condition of employment. The recruiting agency may require the applicant to cover the cost of this background check.

Applicants must be legally authorized to work in the United States. DelDOT participates in E-Verify and will provide the federal government with your Form I-9 information to confirm your work authorization in the U.S.

  • Office Operations Coordinator

    1 week ago

    Dover, Delaware, United States DelDOT Full time

    Overview The Office Operations Coordinator plays a crucial role in managing the financial and operational dimensions of various programs. This position is tasked with delivering comprehensive financial reports, performance analytics, and program updates to senior management. A high degree of self-initiative is essential to fulfill the organization's...

  • Office Operations Coordinator

    2 weeks ago

    Dover, Delaware, United States DelDOT Full time

    Introduction Make a Difference with DelDOT At the Delaware Department of Transportation (DelDOT), our mission is to enhance the quality of life for Delaware residents by ensuring safe and efficient transportation systems. We are committed to fostering independence and supporting our community through various services. We provide a wide range of...

  • Operations Coordinator

    2 weeks ago

    Dover, Delaware, United States Ricoh Americas Corporation Full time

    Position OverviewThe Operations Coordinator plays a vital role in managing the daily functions of a mailroom, copy center, or scanning facility. This position requires proficiency in operating various office equipment, including:Personal ComputersCopiersMultifunction DevicesImaging and Mail EquipmentIn addition to these responsibilities, the Operations...

  • Medical Office Coordinator

    2 days ago

    Dover, Delaware, United States SCA Health Full time

    About SCA HealthSCA Health is a leading healthcare organization that provides specialized care to patients across the country. With a team of over 11,000 healthcare professionals, we strive to deliver high-quality patient care while reducing costs.Job SummaryWe are seeking a highly skilled Medical Office Coordinator to join our team at the Delaware Surgery...

  • Administrative Operations Coordinator

    2 weeks ago

    Dover, Delaware, United States DelDOT Full time

    Overview Embark on a Career with DelDOT The Delaware Department of Transportation (DelDOT) plays a crucial role in various facets of state governance, including infrastructure development, public safety, and community services. Our mission encompasses a wide range of responsibilities, from enhancing transportation systems to promoting sustainable...

  • Administrative Operations Coordinator

    1 week ago

    Dover, Delaware, United States DelDOT Full time

    Introduction Begin Your Career with DelDOT The Delaware Department of Transportation (DelDOT) plays a vital role in various aspects of state governance, including infrastructure development, transportation management, and community services. Our mission encompasses a wide range of responsibilities, from maintaining transportation systems to...

  • Administrative Operations Coordinator

    1 week ago

    Dover, Delaware, United States DelDOT Full time

    Overview Begin Your Journey with DelDOT The Delaware Department of Transportation (DelDOT) plays a crucial role in various facets of state governance, including infrastructure development, transportation management, and community enhancement. Our mission encompasses everything from safeguarding Delaware's transportation assets to fostering economic...

  • Office Operations Coordinator

    5 days ago

    Dover, Delaware, United States Christopher Chapman - State Farm Agent Full time

    Position OverviewAre you interested in a career that offers opportunities for growth and development? If so, consider joining the team at Christopher Chapman - State Farm Agent. As a member of our agency team, you will have the chance to gain hands-on experience in a dynamic business environment and explore the possibility of becoming a State Farm agent...

  • Business Operations Coordinator

    5 days ago

    Dover, Delaware, United States ZenBusiness Full time

    About the RoleZenBusiness is seeking a highly organized and detail-oriented Business Services Coordinator to support our rapidly growing team of filing and compliance agents.Key ResponsibilitiesProvide administrative support, including customer and government agency correspondence, document management, and other department support functions.Maintain and file...

  • Business Operations Coordinator

    1 day ago

    Dover, Delaware, United States ZenBusiness Full time

    About the RoleZenBusiness is seeking a highly organized and detail-oriented Business Services Coordinator to support our rapidly growing team of filing and compliance agents.Key ResponsibilitiesProvide administrative support, including customer and government agency correspondence, document management, and other department support functions as...

  • Office Administrative Specialist

    1 week ago

    Dover, Delaware, United States Evan W. Smith Funeral Services Full time

    Office Administrative Specialist Job DescriptionWe are seeking an Office Administrative Specialist to enhance our operations at Evan W. Smith Funeral Services. In this role, you will undertake a variety of clerical and administrative responsibilities, ensuring efficient office functioning and providing essential support to families.Key Responsibilities:Serve...

  • Administrative Coordinator II

    2 weeks ago

    Dover, Delaware, United States DelDOT Full time

    Overview This role involves advanced administrative coordination, providing support across various operational sectors. The position typically reports to a senior administrator overseeing multiple functional areas or a statewide initiative from a central office, where the incumbent delivers diverse and complex support services. Preferred Skills ...

  • Office Support Specialist

    1 week ago

    Dover, Delaware, United States DelDOT Full time

    Overview Contribute to DelDOT's Mission At the Delaware Department of Transportation (DelDOT), our goal is to enhance the quality of life for the citizens of Delaware by ensuring efficient transportation services, promoting safety, and supporting community development. We are committed to fostering independence and well-being for individuals and...

  • Administrative Coordinator II

    1 week ago

    Dover, Delaware, United States DelDOT Full time

    Overview This role represents the second tier of administrative coordination, focusing on the organization and management of various administrative functions that support multiple operational sectors. Individuals in this position typically report to a senior administrator overseeing a program area that encompasses several functional domains or a...

  • Administrative Coordinator II

    1 week ago

    Dover, Delaware, United States DelDOT Full time

    Overview The selected candidate will deliver comprehensive administrative assistance to the Chief and Deputy Chief of Planning, Research, and Reentry. This division is responsible for overseeing and coordinating initiatives related to prisoner reintegration, spearheading the Department's data collection and analytical efforts, facilitating strategic...

  • Office Management Specialist II

    1 week ago

    Dover, Delaware, United States DelDOT Full time

    Overview The selected candidate will deliver administrative assistance to the Chief and Deputy Chief of Planning, Research, and Reentry. This department is responsible for overseeing and coordinating prisoner reentry initiatives, leading data collection and analysis efforts, facilitating strategic planning, ensuring accreditation and compliance, and...

  • Imaging Services Coordinator

    1 week ago

    Dover, Delaware, United States Mass General Brigham Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Imaging Services Coordinator to join our team at Mass General Brigham. As an Imaging Services Coordinator, you will play a critical role in ensuring the smooth operation of our imaging services department.Key ResponsibilitiesAdministrative SupportProvide exceptional customer service to patients,...

  • Security Officer

    1 week ago

    Dover, Delaware, United States On Target Staffing Full time

    Job OverviewWe are seeking a dedicated Security Officer to join our team. This position offers weekly compensation and requires a clean criminal record along with successful drug screening.Work Schedule: Overnight shifts from 6:00 PM to 6:00 AM or 7:00 PM to 7:00 AM.Key Responsibilities:Monitor and control access for all individuals, including employees,...

  • Imaging Services Coordinator

    1 week ago

    Dover, Delaware, United States Mass General Brigham Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Imaging Services Coordinator to join our team at Mass General Brigham. As an Imaging Services Coordinator, you will play a critical role in ensuring the smooth operation of our imaging services department.Key ResponsibilitiesAdministrative SupportProvide exceptional customer service to patients,...

  • Administrative Support Officer II

    2 weeks ago

    Dover, Delaware, United States DelDOT Full time

    Overview The selected candidate will offer vital administrative assistance to the Chief and Deputy Chief of Planning, Research, and Reentry. This division is responsible for overseeing and coordinating initiatives related to prisoner reentry, leading data collection and analysis efforts, facilitating strategic planning, ensuring compliance and...