Business Operations Coordinator

7 days ago

Dover, Delaware, United States ZenBusiness Full time
About the Role

ZenBusiness is seeking a highly organized and detail-oriented Business Services Coordinator to support our rapidly growing team of filing and compliance agents.

Key Responsibilities
  • Provide administrative support, including customer and government agency correspondence, document management, and other department support functions.
  • Maintain and file all department records, including evidence, correspondence, and receipts, according to records management protocols and naming conventions.
  • Prepare and send mail via USPS and/or FedEx, and drop off directly at the Secretary of State office as needed.
  • Receive and process incoming mail and Federal Express, and distribute them to the appropriate recipient(s).
  • Prepare and file CMRA Report with the local USPS office quarterly.
  • Act as the main point of contact with the Delaware Secretary of State.
  • Act as the main point of contact for Service of Process (SOP) documents, including accepting service, preparing documents to be forwarded to clients, preparing rejection letters, and emailing copies of documents to clients as needed.
  • Scan documents and upload them to the company database.
  • Maintain a high level of professionalism with office staff, Processor Servers, Clients, and other stakeholders.
  • Ensure Salesforce data integrity by updating Cases, Accounts, and other objects as instructed during and after each customer contact.
  • Stay updated on product knowledge and take the initiative to expand industry knowledge.
Requirements
  • High School Diploma, GED, or relevant industry experience.
  • Excellent written and verbal communication skills.
  • History and proven experience effectively prioritizing workload to meet objectives.
  • Experience with Salesforce or other CRM applications.
  • Excellent interpersonal communication skills.
  • Demonstrated ability to work independently.
  • Ability to adapt to ever-changing priorities with a positive and constructive attitude.
  • Comfortable with the pace, dynamic environment, and ambiguity of a rapidly growing tech startup, including cross-functional problem-solving and collaboration, process and system optimization, and new product and service launches.
  • Previous experience in an office environment.
Bonus Qualifications
  • Data Entry experience.
  • Adobe DC and Salesforce knowledge.
  • macOS and G-Workspace knowledge is a plus.
  • College degree preferred.

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