Office Support Specialist
1 week ago
Overview
Contribute to DelDOT's Mission
At the Delaware Department of Transportation (DelDOT), our goal is to enhance the quality of life for the citizens of Delaware by ensuring efficient transportation services, promoting safety, and supporting community development. We are committed to fostering independence and well-being for individuals and families across the state.
We provide a variety of career paths and are focused on attracting and retaining skilled professionals who are eager to make a positive impact in their communities. DelDOT is an excellent place to advance your career.
Position Summary
The Office Support Specialist is tasked with welcoming visitors to the agency. The individual will engage directly with the public at the reception area, offering general information regarding services (including documents, brochures, and case details) and evaluating customer needs for further assistance. Responsibilities include managing incoming and outgoing correspondence, digitizing and cataloging documents into the agency's system, and providing clerical support to various team members, including supervisors and administrators.Key Responsibilities
The following are essential duties common to all roles within this classification and are not intended to be an exhaustive list of all responsibilities:
Implements agency regulations, policies, and procedures in managing and processing information. Develops official documents for the agency; maintains databases and spreadsheets; and creates presentations using appropriate software. Acts as a point of contact for the public, clients, and agency personnel to share information and clarify agency services and policies. Ensures effective coordination of operational activities. Establishes tracking systems and conducts follow-ups to guarantee effective resolution of issues. Gathers, organizes, and prepares technical and administrative materials for public or departmental use. Collects and compiles data to generate reports and provide necessary documentation. Evaluates routine operational practices and suggests improvements for efficient office functioning. Maintains and organizes data and filing systems to ensure accurate and easily accessible documentation of operations and activities. May oversee or guide junior staff members.Qualifications
Candidates for the Office Support Specialist position must demonstrate education, training, and/or experience in the following areas:
A minimum of six months of experience in coordinating office functions such as planning meetings, tracking workflows, composing notes, and providing customer service. At least six months of experience in document management, including reviewing records for compliance with regulations and resolving discrepancies. Six months of experience using standard office software for word processing, spreadsheets, or databases. Six months of experience utilizing an automated information system for data entry, updates, and reporting.Employment Conditions
This position is governed by a collective bargaining agreement that outlines the terms and conditions of employment. A satisfactory criminal background check is required for hiring. Candidates must be legally authorized to work in the United States.
DelDOT participates in E-Verify and will provide necessary information to confirm work authorization.
-
Office Administrative Specialist
1 week ago
Dover, Delaware, United States Evan W. Smith Funeral Services Full timeOffice Administrative Specialist Job DescriptionWe are seeking an Office Administrative Specialist to enhance our operations at Evan W. Smith Funeral Services. In this role, you will undertake a variety of clerical and administrative responsibilities, ensuring efficient office functioning and providing essential support to families.Key Responsibilities:Serve...
-
Administrative Support Specialist
2 days ago
Dover, Delaware, United States Oceanic Enterprises Full timeAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Oceanic Enterprises. As an Administrative Support Specialist, you will play a critical role in supporting the day-to-day operations of our organization.Key Responsibilities:Process and manage administrative tasks, including data entry,...
-
Administrative Support Specialist
1 week ago
Dover, Delaware, United States Sterling Environmental Services Full timeJob OverviewWe are looking for an Administrative Support Specialist to provide essential clerical and organizational assistance to enhance the operational efficiency of our company.Key Responsibilities:Manage daily office operations and tasksCompose and prepare formal communications and documentsCoordinate and organize appointments and assignmentsHandle...
-
Administrative Support Officer II
2 weeks ago
Dover, Delaware, United States DelDOT Full timeOverview The selected candidate will offer vital administrative assistance to the Chief and Deputy Chief of Planning, Research, and Reentry. This division is responsible for overseeing and coordinating initiatives related to prisoner reentry, leading data collection and analysis efforts, facilitating strategic planning, ensuring compliance and...
-
Automotive Collision Center Support Specialist
2 weeks ago
Dover, Delaware, United States HERTRICH Family of Automobile Dealerships Full timeJob OverviewAutomotive Collision Center Support Specialist / Administrative AssistantBecome an integral part of a reputable team at one of the largest automotive dealer groups in the region.The Hertrich Family of Dealerships is actively seeking exceptional candidates to enhance our dedicated workforce. We proudly represent numerous dealerships, collision...
-
Child Welfare Support Specialist
2 weeks ago
Dover, Delaware, United States DelDOT Full timeOverview This role is designed to provide essential assistance to the designated unit. The individual will be tasked with coordinating appointments for clients and facilitating transportation needs. Additionally, they will support office operations as required and manage incoming coverage inquiries. A strong understanding of local resources is essential...
-
Financial Aid Support Specialist
1 week ago
Dover, Delaware, United States Delaware State University Full timePosition Overview:Delaware State University is in search of a dedicated and innovative professional who is passionate about enhancing student success through effective financial aid support.Role Summary:The Financial Aid Support Specialist plays a crucial role in the daily functions of the Financial Aid Office. This position is primarily focused on providing...
-
Automotive Collision Center Support Specialist
2 weeks ago
Dover, Delaware, United States HERTRICH Family of Automobile Dealerships Full timeJob OverviewAutomotive Collision Center Support Specialist / Administrative AssistantBecome a vital part of a leading automotive group that prioritizes excellence and community involvement. The Hertrich Family of Dealerships represents a wide array of dealerships and collision centers, dedicated to providing outstanding service and support.About Us: The...
-
Financial Aid Support Specialist
2 weeks ago
Dover, Delaware, United States Delaware State University Full timePosition Overview: Delaware State University is in search of a dedicated and innovative individual who is passionate about enhancing student success and committed to continuous improvement. The Financial Aid Support Specialist plays a crucial role in the daily operations of the Financial Aid Office. This position primarily focuses on providing assistance...
-
Administrative Support Specialist
3 days ago
Dover, Delaware, United States Goodwill of Delaware and Delaware County Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Goodwill of Delaware and Delaware County. As a key member of our front-line customer service team, you will be responsible for providing exceptional support to our clients and staff.Key ResponsibilitiesClient Support: Provide professional...
-
Office Management Specialist II
1 week ago
Dover, Delaware, United States DelDOT Full timeOverview The selected candidate will deliver administrative assistance to the Chief and Deputy Chief of Planning, Research, and Reentry. This department is responsible for overseeing and coordinating prisoner reentry initiatives, leading data collection and analysis efforts, facilitating strategic planning, ensuring accreditation and compliance, and...
-
Recovery Support Specialist
2 weeks ago
Dover, Delaware, United States Acro Service Corp Full timePosition OverviewAs a Recovery Support Specialist, you will play a vital role in assisting individuals as they embark on their journey towards recovery and mental health treatment. Your primary responsibilities will include:Key Responsibilities:1. Delivering immediate assistance and guidance to clients entering recovery.2. Offering direct peer support...
-
Financial Aid Support Specialist
1 week ago
Dover, Delaware, United States Delaware State University Full timePosition Overview: Delaware State University is in search of a dedicated and innovative professional who is passionate about empowering students to reach their educational aspirations. The Financial Aid Support Specialist plays a crucial role in the daily functions of the Financial Aid Office. This position primarily focuses on providing assistance through...
-
Therapeutic Support Specialist
1 week ago
Dover, Delaware, United States Kaleidoscope Family Solutions, Inc. Full timeAbout the Role:Kaleidoscope Family Solutions, Inc. is a leading provider of behavioral health services, offering community and home-based support for individuals with developmental and intellectual disabilities. As a Therapeutic Support Specialist, you will play a vital role in enhancing the lives of our clients and their families.Key...
-
Therapeutic Support Specialist
3 days ago
Dover, Delaware, United States Kaleidoscope Family Solutions, Inc. Full timeJob SummaryWe are seeking a skilled Therapeutic Support Specialist to join our team at Kaleidoscope Family Solutions, Inc. in the Kent County area.Key ResponsibilitiesAssist youth in acquiring and maintaining skills as specified in the treatment plan and help guide caregivers as well.Strengthen parenting practices, allowing them to successfully manage...
-
Crime Victim Support Specialist I-IV
1 week ago
Dover, Delaware, United States DelDOT Full timeIntroductionThe Delaware Department of Transportation (DelDOT) is committed to enhancing the safety and well-being of its community. As part of this mission, we are seeking a dedicated Victim Service Specialist to provide essential support to individuals affected by crime. This role is crucial in ensuring that victims receive the necessary assistance and...
-
Social Services Support Specialist
2 weeks ago
Dover, Delaware, United States State of Delaware Full timeAbout the Department of Health and Social Services (DHSS) The DHSS is dedicated to improving the lives of Delaware citizens by promoting health, well-being, self-sufficiency, and protecting vulnerable populations. We strive to empower individuals and families through a range of support services. Summary of the Role As a Social Services Support Specialist,...
-
Literacy Coach and Support Specialist
5 days ago
Dover, Delaware, United States Delaware State University Full timeAbout the RoleWe are seeking a highly skilled Early Literacy Coach and Support Specialist to join our team at Delaware State University. As a key member of our educational support team, you will play a critical role in helping us achieve our goal of ensuring every student in Delaware leaves school ready for success in college, career, and life.Key...
-
Commercial Deposit Support Specialist
11 hours ago
Dover, Delaware, United States M&T Bank Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Commercial Deposit Support Specialist to join our team at M&T Bank. As a key member of our Commercial Banking team, you will be responsible for providing exceptional support to our commercial deposit customers, ensuring their needs are met and exceeded.Key ResponsibilitiesAct as the primary point...
-
Healthcare Support Specialist
2 weeks ago
Dover, Delaware, United States The Right Mind Psychiatric Services Full timeThe Right Mind Psychiatric Services, PLLC is an expanding mental health organization seeking a dedicated medical assistant to join our team. We are looking for an individual who possesses the expertise and compassion necessary to support our growing practice and provide exceptional care to our clients.This medical assistant role will initially offer 24-32...
