Human Resources and Office Operations Specialist
2 weeks ago
Spirit of America is in search of a dedicated Human Resources and Office Operations Specialist to enhance our organizational effectiveness by managing office operations and supporting human resources initiatives. This role is pivotal in fostering a productive environment and contributing to our mission of promoting freedom and democracy.
The ideal candidate will exhibit strong teamwork, discretion, and adaptability. This position demands a proactive individual who can handle a variety of administrative tasks to ensure the smooth functioning of our organization. Reporting directly to the Director of Human Resources, this full-time role encompasses comprehensive office management and HR administrative support.
Key Responsibilities
- Assess, negotiate, and sustain partnerships with office management and technology service providers.
- Oversee mail collection and distribution, including managing outgoing shipments.
- Maintain inventory of office and kitchen supplies, ensuring timely ordering and restocking.
- Assist the Director of Human Resources in recruitment efforts, including resume evaluation and scheduling interviews.
- Acquire foundational knowledge of payroll systems and provide backup support as needed.
- Facilitate staff development initiatives and enhance team morale through various programs.
- Support training and professional development initiatives within the organization.
- Manage access to the building and parking for team members, including key card and parking space allocation.
- Welcome and assist on-site consultants and visitors.
- Coordinate onboarding processes for new hires, including scheduling, workspace setup, and equipment preparation.
- Actively participate in event planning, including vendor negotiations and logistics management:
- Identify appropriate venues for conferences.
- Coordinate catering services.
- Arrange accommodations for traveling participants.
- Ensure all participant needs are met during events.
- Oversee the setup and breakdown of events and conferences.
- Collaborate with the IT Director to manage in-office technology and meeting room setups.
- Perform additional duties as assigned.
Qualifications and Skills
The successful candidate will possess a strong desire to contribute to a mission-driven organization and be part of a high-performing team. You are seeking a role that will allow you to grow and make significant contributions to your career.
Requirements:
- A bachelor's degree or equivalent professional experience.
- Exceptional attention to detail and outstanding organizational capabilities.
- A collaborative, solution-oriented mindset with a willingness to learn.
- Strong interpersonal and communication skills in both individual and group settings.
- Proven ability to manage multiple administrative tasks concurrently.
Compensation and Benefits
The salary range for this position is between $59,000 and $71,000, commensurate with experience. Our benefits package includes medical, dental, and vision insurance, along with a 403b contribution match of up to 4%.
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