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HR and Office Management Specialist

2 months ago

Arlington, Virginia, United States International Development Group Advisory Services LLC Full time
Position Overview
As the HR and Office Management Specialist at International Development Group Advisory Services LLC, you will be instrumental in facilitating the HR department's diverse functions. Your role will encompass assisting with employee onboarding, managing employee relations, overseeing benefits administration, coordinating training sessions, ensuring compliance, and handling office management tasks. A keen attention to detail, coupled with exceptional organizational and communication skills, will be essential for the effective functioning of the HR department. This position provides an excellent opportunity to acquire significant experience and insights into the various facets of human resources.

Primary Responsibilities:
- Support a range of HR functions including benefits, compensation, policy development, and training initiatives.
- Address employee inquiries related to HR policies, benefits, and recruitment processes.
- Assist in the formulation and maintenance of company policies to ensure regulatory compliance.
- Manage administrative inquiries with a focus on delivering outstanding customer service.
- Facilitate benefits administration, including open enrollment and onboarding of new hires.
- Enhance and streamline the onboarding experience for new employees.
- Maintain organized filing systems and manage the Human Resources Information System (HRIS).
- Ensure adherence to mandatory training requirements.
- Support the internship program and engage with summer interns.
- Execute additional tasks as directed by the HR Manager.
- Oversee office operations, including call handling, mail distribution, procurement of office supplies, and meeting scheduling.
- Prepare payment summary forms and professionally manage visitor inquiries.
- Ensure the office environment is well-maintained and functional.
- Assist with IT setup for new employees.
- Collaborate with vendors and service providers to ensure seamless office operations.
- Perform other duties as assigned by the HR Manager.

Qualifications:
  • Bachelor's degree in human resources, business administration, or a related field is preferred.
  • A minimum of two years' experience in HR or administrative roles is preferred.
  • Exceptional communication and customer service skills are essential.
  • Solid understanding of human resource principles and practices.
  • Strong time management and multitasking capabilities.
  • Proficiency in Microsoft Office Suite or similar software is required.
  • Ability to manage confidential information with discretion.
  • Familiarity with employment laws and regulations is advantageous.