Office Support Specialist

2 weeks ago


Wilmington, Delaware, United States DelDOT Full time
Overview

DelDOT is committed to ensuring the safety and well-being of the community through efficient management and support of its operations. Our team is dedicated to maintaining high standards in public service and administrative excellence.

We are currently seeking an Administrative Assistant to join our Operations Unit within the Administrative Division. This role is essential in providing comprehensive administrative support and ensuring the smooth functioning of our file management system.

Key Responsibilities

This position is classified as Casual/Seasonal and involves a variety of administrative tasks, primarily focused on the oversight of the file room.

Responsibilities include:

  • Performing general administrative duties such as data entry and document filing.
  • Collaborating with various Units/Divisions to ensure adherence to file room protocols.
  • Requesting and compiling reports, and managing incoming and outgoing case files.
  • Coordinating with Public Archives to facilitate shredding activities and ensure compliance with record retention policies.
  • Managing records, including the organization, storage, retrieval, and disposal of documents.
  • Developing and maintaining tracking systems for efficient document retrieval and research.
  • Assisting in the formulation of quality control procedures for document handling.
  • Conducting research to correct inaccuracies in permanent records.
  • Executing additional operational tasks as assigned.

Note: This is a Casual/Seasonal position, compliant with relevant regulations, with a maximum of 30 hours per week or 130 hours per month on average. This role does not offer pension eligibility or benefits, and compensation will be based on experience.

Qualifications

The ideal candidate will possess strong organizational skills and a keen attention to detail, thriving in a dynamic work environment. Essential qualifications include:

  • Proficiency in effective communication methods.
  • Experience in locating and managing documents and records.
  • Ability to establish and maintain efficient records systems.
  • Competence in operating a multi-window computer terminal.
  • Physical capability to lift up to 40lbs and utilize step stools.
  • Ability to work independently and manage tasks effectively.


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