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Human Resources + Office Coordinator

2 months ago


Los Angeles, United States Summer Fridays LLC Full time

JOB TITLE : Human Resources + Office Coordinator REPORTS TO : Senior Manager, Human Resources DEPARTMENT : Executive/G+A OVERVIEW : The Human Resources + Office Coordinator is responsible for managing the administrative and clerical functions of the HR Department and coordinating Summer Fridays’ front office needs. RESPONSIBILITIES : HR SUPPORT Supporting the HR Manager with the following employee management functions: Posting jobs and screening potential applicants regarding their skills, experience, and education Contacting references and performing background checks on applicants Informing applicants about position details, benefits, and duties Conducting new employee orientation and training Supporting benefits open enrollment process Maintaining the employee handbook Management of HR/employment files (i.e. job descriptions, offer letters, resignation, resumes, etc.) Coordinating and administering employee surveys Working with HR/Office Manager to coordinate employee Town Hall meetings and events Managing Summer Fridays’ LinkedIn account Other HR tasks/projects as necessary OFFICE SUPPORT Serving as the primary contact/liaison for the Property Management company; organizing/coordinating all necessary maintenance to ensure the office space is in optimal working order Managing office and parking key cards Monitoring, ordering, and organizing office supplies and office product inventory Ordering equipment/supplies for new team members Managing and distributing inbound packages Building gift bags and sending packages to VIP corporate contacts Serving as the primary administrator for Summer Fridays’ Slack channel Ensuring conference rooms and shared spaces are organized and guest-ready at all times Other office tasks/projects as necessary REQUIREMENTS : Associates Degree or BA/BS degree Demonstrated experience in HR administration Demonstrated experience with office management/reception High degree of propriety and professionalism Exceptional organizational skills and attention to detail Strong communication/interpersonal skills Strong multitasking skills, ability to prioritize new tasks as they come in Positive, can-do attitude Solid knowledge of MS suite, including Word, Excel, PowerPoint, and Outlook Must be based in Los Angeles; requires a minimum of 4 days per week in the office

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