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Human Resources Coordinator
2 months ago
Position Overview
ArtCenter College of Design is seeking a skilled Human Resources Coordinator to support the Employee Experience team. This role is essential in providing administrative assistance for daily HR operations and ensuring smooth communication within the department.
Compensation
The salary for this position is competitive and commensurate with experience and qualifications.
About ArtCenter
Founded in 1930, ArtCenter College of Design is a leader in art and design education, renowned for its rigorous curriculum and commitment to socially responsible design. As a private nonprofit institution, we are fully accredited and dedicated to fostering a diverse and inclusive environment.
Key Responsibilities
Administrative Support - 70%
- Provide comprehensive administrative support to the HR department, including managing communications, processing mail, and maintaining office supplies.
- Assist staff with inquiries regarding institutional policies, procedures, and benefits.
- Maintain the HR department's internal and external web presence, ensuring accurate and up-to-date information.
- Organize and manage confidential employee records, both physical and digital.
- Support HR leadership with confidential administrative tasks related to employee activities.
- Coordinate calendars for HR leadership, scheduling meetings, interviews, and events.
- Assist in logistical planning for HR events, including audiovisual needs and catering.
- Prepare contracts for independent vendors, ensuring compliance with relevant guidelines.
- Handle employment verification requests and conduct reference checks for applicants.
- Manage unemployment claims and related documentation.
- Prepare financial reports and assist with budget documentation for the HR office.
Student Employment - 25%
- Process documentation for student hires and provide necessary job information to student workers.
- Collaborate with Financial Aid and other departments to ensure compliance with student employment regulations.
- Educate departments on student hiring policies and updates.
- Represent the HR department during student orientation sessions.
Additional Responsibilities - 5%
- Participate in college-wide committees and task forces as needed.
- Complete other assigned projects and tasks.
Qualifications
Required:
- 1-2 years of experience in an administrative or customer service role.
- High school diploma or equivalent; HR certification is a plus.
- Strong customer service orientation with excellent communication skills.
- Ability to work effectively in a diverse and multicultural environment.
- Proficient in Microsoft Office Suite and adaptable to new software.
- Experience in promoting diversity, equity, and inclusion in the workplace.
- Ability to handle sensitive information with discretion.
Preferred:
- Bachelor's degree in human resources or a related field.
- Experience in a higher education HR setting.
- Knowledge of labor and employment laws.
- Familiarity with HR software systems.
Work Environment
This position is primarily office-based, requiring the ability to manage multiple tasks in a dynamic environment. Regular attendance and the ability to travel between campuses may be necessary.
Diversity Commitment
ArtCenter is dedicated to fostering a culture that values diversity and inclusion. We believe that diverse perspectives enhance academic and creative excellence.
Equal Opportunity Employment
ArtCenter is an equal opportunity employer and does not discriminate based on any protected characteristic.
