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Coordinator - Human Resources
2 months ago
Summary
The Coordinator - Human Resources will be responsible for performing administrative tasks and services to support effective and efficient operations of the organization's Human Resources department. The HR Coordinator will work both independently and collaboratively with the HR team and all departments and staff. They will have responsibility over benefit administration. The ideal candidate will have proficient Excel skills, excellent interpersonal skills, be detail-oriented, and be able to quickly assess priorities. Strong verbal, and written communication skills are required as they will often be representing the HR team and one of the first on the team to meet new employees. The position reports to the Human Resources Manager.
Essential Functions
- Administers health and welfare plans, including enrollments, terminations, invoice reconciliation, open enrollments and communicating benefits information to employees. Serve as the COBRA administrator for the agency. Stays abreast of current trends and laws in order to be able to recommend changes as needed and required.
- Reconciles all invoices for the HR Department.
- Provides weekly, monthly, quarterly, and annual reports to various departments.
- Assists in conducting employee new hire orientation and onboarding, including but not limited to verify I-9 documentation and E-verify.
- Responds to HR related inquiries or requests and provides assistance. Completes job verification requests.
- Coordinates training course materials and New Hire Orientation.
- Maintains good communication and positive relationships with employees to promote employee satisfaction.
- Routinely assist in project assessments and perform internal audits to assure compliance with agency policies and procedures, as well as all federal, state, and local laws or regulations. Provides audit support to all agency departments.
- Participates in department, agency, and committee meetings.
- Maintains Human Resources department's intranet page.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Data Analysis
- Ethics & Values
- Communication
- Relationship Management
- Organization & Time Management
- Growth Mindset
- Flexibility
- Business Acumen
This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.
Travel
Little to no travel is expected for this position.
Remote Work
No, this position is onsite only.
Required Education and Experience
- Associate degree (or other 2-year degree), or equivalent.
- At least a minimum 2+ years of experience in HR, financial, or professional services industry.
- Bachelor's Degree or equivalent in Human Resources Management, Business, Psychology, or equivalent is a plus.
- Proficient in Microsoft Excel (pivot tables, v-look up, formulas). Proficient in Microsoft Office.
- Ability to compile and analyze data that can be used to create a data storyline to improve decision making.
- Strong communication skills: interpersonal, written and verbal.
- Demonstrated ability to take initiative and ownership of projects.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgement, tact, and discretion.
- Curious mindset that proactively identifies areas for opportunity and continuous improvement.
- Aptitude in problem-solving using critical thinking.
- Ability to adapt and multitask to effectively organize workload to consistently meet deadlines.
- Knowledge of administrative and clerical procedures and systems such as managing files and records, designing forms, and other office procedures and terminology.
- Cultural humility. Must have an understanding of, sensitivity to, and appreciation for the diverse socioeconomic, ethnic, cultural, disability, religious background, and sexual orientation of the DWC community.
- Must be a CA resident and live no more than 80 miles from DWC; must be available for in-person meetings at DWC.
- Must provide documentation of a negative TB test result within the last twelve months, on first day of hire.
- You will be required to be up to date on your vaccinations against COVID-19 and provide documentation. If you are fully vaccinated and not yet eligible to receive a booster dose, then you must receive the booster dose within 30 days of becoming eligible and eligibility begins 5 months after receiving final primary dose. If you are fully vaccinated and have received a booster dose, you are considered up to date with your vaccinations. Unvaccinated individuals must receive their 1st dose before their first day of hire. Partially vaccinated (for 2-dose series) individuals must receive their 2nd dose within 30 days of being hired. The second dose of a two-dose vaccine series is due 4 weeks after the primary dose.
Pay Range
$23.00-$25.00/hourly
Work Authorization/Security Clearance (if applicable)
Being authorized to work in the U.S. is a precondition of employment. DWC does not sponsor employment visas, such as H-1B.
Downtown Women's Center provides equal employment opportunities (EEO) to all employees and applicants and actively seeks candidates who reflect the rich diversity of the communities that we serve. We are committed to a work environment that embraces and promotes individuality and inclusion. We believe that diversity and inclusion of varied perspectives, backgrounds, and life experiences are essential to our organization's effectiveness, and allow us to serve our clients in the respectful, responsive, and understanding way that they deserve. We define diversity in broad terms to include race, ethnicity, age, gender, religion, sexual orientation, gender identity and expression, mental or physical disability, marital status, pregnancy, military and veteran status, medical condition, geography, socio-economic status, and other unique attributes that make us who we are.
Downtown Women's Center complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Pay Range: $23 - $25 per hour
