Human Resources Coordinator

2 weeks ago

Los Angeles, California, United States Citiguard Inc Full time
Job Overview

The Human Resources Coordinator at Citiguard Inc. plays a pivotal role in managing the HR and Payroll Department, ensuring that payroll is executed efficiently and accurately while maintaining compliance with all relevant regulations and internal policies. The ideal candidate will demonstrate exceptional analytical and problem-solving abilities, along with strong leadership and time management skills. A solid understanding of Payroll and HR regulations, coupled with proficiency in ADP systems, is essential for this role.

Key Responsibilities:

  • Conduct annual reviews of the organization's personnel policies and procedures, suggesting enhancements and communicating necessary changes to ensure compliance.
  • Ensure adherence to federal and state laws regarding personnel matters, including regulations from the Bureau of Security and Investigative Services.
  • Oversee the accurate and timely processing of payroll.
  • Implement and maintain payroll processing systems to guarantee the precise handling of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
  • Ensure the prompt processing of payroll updates, including the review and entry of new hire applications, termination documents, and adjustments to pay rates.
  • Manage the recruitment process and coordinate or conduct exit interviews to understand reasons for employee separations.
  • Consult with legal counsel as necessary on personnel issues, as directed by senior management.
  • Collaborate with various departments to address personnel matters, focusing on enhancing and reviewing the onboarding process.
  • Oversee the administration of disciplinary action notifications.
  • Enhance and maintain a digital filing system for personnel records, including HR and Health Benefits documentation.
  • Process and manage all workers' compensation claims, unemployment requests, FMLA, and leaves of absence, facilitating audits by providing necessary records and documentation.
  • Perform additional duties as assigned by senior management.

Qualifications:

· A minimum of 3-5 years of direct Payroll experience is required.

· Professional demeanor with excellent written and verbal communication skills.

· Solid understanding of human resource principles, practices, and procedures.

· Minimum of 3-5 years of experience in Human Resource Management is mandatory.

· Proficiency in MS Office, particularly advanced Excel skills.

· Experience with ADP workforce is essential.

· Familiarity with QuickBooks (Desktop) is preferred.

· Ability to handle sensitive and confidential information with discretion.

· Strong organizational, time management, and prioritization skills.

· Capacity to think strategically, take initiative, and solve problems under pressure.

Experience:

· Payroll: 3-5 years (Required)

· Human Resources: 3-5 years (Required)

Education/Certification:

· SHRM Certified Professional (Preferred)

· Certified Payroll Professional (Preferred)

· Bachelor's Degree in Human Resources (Preferred)

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