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Human Resources Coordinator

2 months ago

Los Angeles, California, United States Los Angeles Conservation Corps Full time
Job Overview

Location
Administrative Offices - Los Angeles, CA

Employment Type
Part Time

Education Requirement
High School Diploma

Compensation
$27.44 Hourly

Work Schedule
Day Shift

Job Category
Human Resources

Organizational Background

The LA Conservation Corps is a non-profit entity dedicated to empowering at-risk youth since 1986. Over 20,000 young individuals have engaged in our programs, acquiring valuable skills while enhancing the community's quality of life in the greater Los Angeles area.

Our Mission

We strive to create equitable opportunities for youth to foster resilience within themselves, their communities, and the environment through a blend of work, education, and support.

Role Summary

Under the supervision of the Human Resources Manager, the Human Resources Assistant plays a crucial role in supporting the organization’s mission by executing responsibilities with utmost integrity and respect. Confidentiality is paramount in this role. The position entails a variety of administrative and clerical support tasks for the administrative team.

Key Responsibilities

Administrative Duties
  • Manage daily mail operations, including pick-up, distribution, and preparation of outgoing mail (FedEx, UPS).
  • Provide front office support, directing visitors, routing calls, and assisting with office supplies and equipment.
  • Support the Chief Administrative Officer and Human Resources Team with various projects as required.
  • Maintain an organized inventory of office supplies and place orders for special items as needed.
  • Deliver general administrative assistance, including preparing correspondence, arranging meetings, and managing confidential documents.
Human Resources Support
  • Assist in managing applicant tracking and provide guidance to candidates regarding the Applicant Tracking System within the Corps' Payroll software.
  • Act as a reliable point of contact for candidates throughout the application process, ensuring a positive experience.
  • Verify that new Corpsmember personnel files and eligibility documents are complete and accurate before submission to relevant departments.
  • Uphold confidentiality regarding sensitive employee matters and organizational changes.
  • Coordinate logistics for recruitment events, including scheduling workshops and preparing materials.
  • Support community outreach efforts, including job fairs and events to promote the Corps and attract new participants.
  • Assist in the recruitment process by evaluating potential candidates based on their qualifications.
  • Facilitate preliminary interviews for entry-level positions.
  • Maintain I-9 documentation for all new hires.
Onboarding Coordination
  • Oversee the post-offer process and new hire orientation sessions.
  • Coordinate with external vendors for onboarding preparations.
  • Manage the issuance of offers and the assignment of checklists to new hires via the payroll system.
  • Input new hire information into the Corps' payroll system.
Team Support
  • Attend and provide support for team meetings and committees.
  • Assist in organizing training events for staff and recommend training resources.
  • Support the Director of Administration, Human Resources Manager, and other team members as needed.
  • Perform additional duties as assigned.

Please note that this job description is not exhaustive and may be subject to change. Responsibilities may be adjusted to meet the organization's needs.

Qualifications

Essential Skills and Experience
  • Strong analytical skills with the ability to interpret complex information.
  • Excellent verbal and written communication skills.
  • Ability to interact effectively with diverse individuals.
  • Strong time management and attention to detail.
  • High level of accountability and dependability.
  • Team-oriented with a collaborative spirit.
  • Positive attitude and self-discipline.
  • Proficient in preparing clear and concise documents and reports.
  • Ability to explain policies and represent the organization’s values.
  • Skilled in prioritizing tasks and managing multiple responsibilities.
  • Intermediate computer skills, including proficiency in Microsoft Office.
  • High level of integrity and confidentiality.
  • Results-oriented with a flexible approach.
  • Passion for the organization’s mission.
Education and Experience

High School Diploma or GED; Associate or Bachelor's degree preferred, along with a minimum of one year of relevant experience in human resources.

Additional Requirements
  • COVID-19 vaccination required.
  • Successful completion of a post-offer drug/alcohol screening.
  • Background check clearance required.
  • Valid California Class C Driver's License if using a personal vehicle for company purposes.
  • Reference checks will be conducted.
Compensation and Benefits
  • Hourly rate: $22.29 - $27.44, based on experience and education.
  • This part-time role includes vacation and sick leave.
Application Process

Interested candidates should submit their application, resume, and cover letter. The LA Conservation Corps only hires individuals authorized to work in the United States.

Equal Opportunity Statement

The LA Conservation Corps is committed to providing equal employment opportunities for all applicants and employees, ensuring a diverse and inclusive workforce.