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Executive Assistant

1 month ago

Santa Monica, United States Solomon Page Full time

Our client, a well-known entertainment company with an office in Santa Monica, is looking for an Executive Assistant to support three VPs for a 17 month contract Please note, this role will work a hybrid schedule with Monday through Thursday onsite and Friday remote.

  • Pay: $35/hr

Responsibilities:

  • Independently manages day-to-day activities in support of executive leadership
  • Demonstrates a high level of professionalism and positive service attitude at all times, strong attention to detail and excellent organizational skills
  • Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department, researches and prepares materials
  • Coordinates executives’ calendars, including registration & travel
  • Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments.
  • Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of division on highly confidential matters
  • Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge
  • Collects and processes data associated with visa applications
  • Maintains office equipment and inventory.
  • Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars
  • Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact
  • Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials
  • Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports

Required Qualifications:

  • Bachelors degree in a related field
  • Minimum of 3 years of relevant experience required
  • Knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, Excel)
  • Knowledge of administrative functions and processes
  • Strong verbal and written communication skills with an ability to communicate at all levels within the organization
  • Proven ability to work with confidential information, while exercising sound judgment and decision-making
  • Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.