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Executive Administrative Coordinator

2 months ago

Santa Monica, California, United States RTA US Full time
Job Overview

RTA US is currently looking for a Executive Administrative Coordinator for a contract role. This position involves supporting senior executives in a dynamic and fast-paced environment.

Compensation: Competitive hourly rate

Position Type: Contract

Key Responsibilities:

  • Manage the Executive's calendar, ensuring effective scheduling of meetings and travel arrangements.
  • Coordinate both internal and external meetings, including conferences and corporate events.
  • Prepare the Executive for meetings by gathering necessary materials and information.
  • Handle expense reports and ensure timely submission of reimbursements.
  • Support the team with administrative tasks related to corporate initiatives.
  • Oversee travel logistics and scheduling.
  • Maintain confidentiality and build relationships with internal and external stakeholders.
  • Provide calendar management support for the broader team.
  • Document meeting minutes and represent the Executive in meetings when necessary.
  • Assist in creating corporate documents and presentations as required.
  • Maintain databases for key organizational data.
  • Collaborate with Finance to track budgetary allocations.
  • Support research projects as needed.
  • Adapt responsibilities as required to ensure smooth operations.

Required Skills:

  • 1-3 years of experience in administrative support, preferably in a creative setting.
  • Bachelor's degree from an accredited institution.
  • Strong verbal and written communication skills with a focus on customer service.
  • Ability to remain composed under pressure.
  • Proficient in managing multiple tasks in a fast-paced environment.
  • Effective prioritization and task management skills.
  • Flexibility to adapt to changing priorities.
  • Team-oriented with the ability to collaborate across all levels of the organization.
  • Capable of processing complex information and exercising sound judgment.
  • Exceptional organizational skills to manage tight deadlines and confidential information.
  • Advanced proficiency in Microsoft Office Suite and project management software.

RTA US is dedicated to fostering a diverse workplace and is proud to be an equal opportunity employer. We welcome applications from all qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

We offer eligible employees comprehensive benefits, including healthcare coverage, retirement savings plans, and various employee assistance programs.