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Executive Support Specialist

2 months ago

Santa Monica, California, United States Lotus West Properties Full time

Lotus West Properties is seeking a highly organized and proactive Executive Support Specialist to provide comprehensive administrative and personal support to our esteemed CEO and their family.

The ideal candidate will possess exceptional communication, time management, and problem-solving skills. They will thrive in a fast-paced environment and demonstrate the ability to anticipate needs and execute tasks with precision and discretion.

Responsibilities:
  • Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail.
  • Serve as a liaison between the CEO and internal/external stakeholders, coordinating communications and ensuring seamless operations.
  • Maintain organized and confidential files, documents, and records, implementing efficient systems for retrieval and storage.
  • Conduct research, prepare reports, presentations, and correspondence, demonstrating strong analytical and writing abilities.
  • Provide personalized assistance with errands and tasks as required by the CEO and their family, exhibiting discretion and professionalism.
  • Offer general administrative support to the CEO and their family, anticipating needs and proactively addressing them.
  • Proactively contribute to business priorities by staying informed about key initiatives and deadlines.
  • Manage expense reports, order supplies, and maintain office inventory, ensuring smooth daily operations.
Requirements:
  • Bachelor's degree or equivalent experience in a related field.
  • Minimum of 3 years of proven experience as an Executive Assistant or in a similar role.
  • Exceptional communication and interpersonal skills, with the ability to interact effectively at all levels.
  • Strong organizational and time management abilities, with a demonstrated capacity to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office Suite and Google Workspace applications.
  • Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
  • Flexibility to accommodate occasional evening or weekend requests.
  • Fluency in Spanish is essential.
  • Valid California Driver's License and reliable transportation are required.