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Senior Executive Coordinator

2 months ago

Santa Monica, California, United States Universal Music Group Full time
About Us:
We are UMG, the Universal Music Group, recognized as the premier music enterprise globally. Our commitment to artistry, innovation, and entrepreneurship is at the core of our operations.

With a diverse portfolio of businesses in recorded music, music publishing, merchandising, and audiovisual content across over 60 countries, we are dedicated to nurturing and promoting the most celebrated and commercially successful artists and songwriters, delivering exceptional music experiences to fans worldwide.


Position Overview:
IGA is on the lookout for a highly skilled Executive Coordinator with a proven track record in supporting senior leadership.

This position demands outstanding attention to detail, superior organizational capabilities, and the ability to manage multiple priorities effectively in a dynamic environment.

Integrity and discretion in handling sensitive information, along with professionalism in interactions with senior executives both internally and externally, are crucial.

The selected candidate will represent the executive in a positive and professional manner and collaborate closely to enhance the overall effectiveness of the function.

The ideal applicant will be proactive, innovative, and flexible.


Key Responsibilities:
  • Manage the Executive's daily schedule efficiently.
  • Engage with clients, potential clients, artists, and high-profile visitors, both in person and via phone.
  • Prepare internal and external presentations, including media interview preparations.
  • Handle correspondence; draft responses and other documents as needed; assist with email management for the Executive.
  • Coordinate internal and external meetings, conferences, award presentations, teleconferences, and travel arrangements.
  • Timely submission of expense claims.
  • Provide essential administrative support for the principal's civic and industry engagements.

Qualifications:
  • Minimum of 1 year of relevant experience preferred.
  • Ability to demonstrate professional knowledge of the music industry.
  • Proficient in utilizing technology and music-related systems to enhance efficiency.
  • Competent in both Mac and PC environments.
  • Strong organizational skills to manage office operations and anticipate the Executive's needs.
  • Proven ability to collaborate effectively with senior management and high-level clients.
  • Exceptional written and verbal communication skills.
  • Capacity to handle highly confidential information with composure and professionalism.
  • Advanced skills in Microsoft Office.
  • Highly organized with a genuine passion for music.
  • Strong interpersonal skills and the ability to engage with diverse personalities.
  • Willingness to work beyond standard hours as required.
  • Adaptable to various situations and environments.

Benefits:
Join a vibrant, global organization that values authenticity, creativity, and a competitive spirit. We offer a comprehensive benefits package, including:
  • Medical, dental, vision, and FSA options, with 100% coverage for outpatient mental health services.
  • Wellbeing reimbursements for fitness, spa treatments, meal services, and travel (up to $720/year).
  • A lifetime fertility support allowance of $30,000 for participants.
  • Student Loan Repayment Assistance and Tuition Reimbursement.
  • 401(k) match on the first 5% of your contribution, fully vested immediately.
  • Flexible Paid Time Off (PTO) for exempt employees and generous PTO for non-exempt employees.
  • Paid Winter Break and company holidays, including Juneteenth and Wellbeing Day.
  • Summer Fridays and generous paid parental leave for all types of parents.

Disclaimer:
This job description serves as an overview of responsibilities and is subject to change. Universal Music Group is an Equal Opportunity Employer.