Office Management Executive

2 weeks ago


Santa Monica, California, United States Solomon Page Full time

Our client, a prominent player in the entertainment sector, is seeking an Executive Assistant to provide comprehensive support to multiple Vice Presidents on a contractual basis. This position offers a hybrid work model, requiring onsite presence from Monday to Thursday, with remote work on Fridays.

  • Compensation: $35 per hour
Key Responsibilities:
  • Effectively manages daily operations to assist executive leadership.
  • Exhibits a high degree of professionalism and a positive service mindset, with meticulous attention to detail and exceptional organizational capabilities.
  • Schedules appointments and meetings autonomously, organizes events, and prepares necessary materials.
  • Oversees the coordination of executives' calendars, including travel arrangements and registrations.
  • Facilitates complex meetings and events, which may involve multiple stakeholders and international logistics.
  • Handles a variety of inquiries, providing guidance on office policies and maintaining confidentiality.
  • Drafts sensitive correspondence requiring a high level of initiative and judgment.
  • Assists with data collection and processing related to visa applications.
  • Maintains office supplies and equipment.
  • Provides support for programs or projects, managing timelines and tasks effectively.
  • Generates and distributes reports, proposals, and presentations accurately.
  • Creates and maintains spreadsheets, databases, and reports as needed.
Qualifications Required:
  • Bachelor's degree in a relevant discipline.
  • A minimum of three years of pertinent experience.
  • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
  • Understanding of administrative functions and procedures.
  • Strong verbal and written communication skills, capable of engaging with all organizational levels.
  • Proven ability to handle confidential information with discretion.
  • Demonstrated capacity to prioritize tasks, meet deadlines, and adapt quickly to changing circumstances.
If you possess the necessary qualifications and are interested in this opportunity, we encourage you to consider applying.

About Solomon Page:

Established in 1990, Solomon Page specializes in staffing and executive search solutions across diverse functions and industries. Our growth is driven by a strong entrepreneurial culture and a commitment to building long-term relationships based on trust and respect. We focus on delivering tailored solutions and achieving excellent results for our clients and candidates.

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